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Graduate School

Open Graduate Assistant and Work-Study Positions

2014 - 2015 Academic Year

College of Arts, Education and Sciences, Spring: The Graduate Assistant will report to the Facilities Manager and Coordinator of Marketing and Development for the College of Arts, Education and Sciences. Duties include assisting with facilities management, space utilization surveys, building inspections including safety inspections, computer support,production of brochures and newsletter, drafting news announcements, and providing support during events. Send application and three letters of recommendation to Arely Castillo, Facilities Manager and Coordinator of Marketing and Development: electronically to castillo@ulm.edu or deliver paper copies to the College of Arts, Education and Sciences, Walker Hall 1-45. 

Computing Center, Spring: The Graduate Assistant will be responsible for preventative maintenance of all SmartClassrooms on campus. This includes a frequent routine of checking operational capacity and access of each SmartClassroom. Applicants should have a basic working knowledge of Windows 7, the ability to install drivers, use device manager and arrange brief training sessions with faculty as needed to alleviate false positives in support calls. A good work ethic is a must. Send application and three letters of recommendation to Lori Gean, Computing Center: electronically to gean@ulm.edu or deliver paper copies to University Library 213A. 

Office of Extended Learning, Spring: The Office of Extended Learning and Quality Enhancement is in search of a Graduate Assistant to provide instruction for a stackable certificate project in partnership with a local high school. The GA would be responsible for instructing the participants in several areas during the daytime class periods. Instruction will take place on the ULM campus Monday-Friday from 9-11am in face-to-face and online formats. Assistantship hours will include instruction, preparation, grading, and course management. Send application and three letters of recommendation to Marilyn McIntosh, Director of Extended Learning and Quality Enhancement: electronically to mcintosh@ulm.edu or deliver paper copies to the Office of Extended Learning, University Library 109.

Office of International Admissions, Spring: The Graduate Assistant will report to the Director of International Student Programs and Services. The GA will be responsible for printing and preparing daily applications, converting funds to US dollars, evaluating high school transcripts when needed, updating social media, conversing with prospective international students, assisting with events, delivering documents to various campus offices, making folders for applicants, performing other clerical duties to assist the admissions area, and other duties as assigned. As the work load increases in the office, a Graduate Assistant would be effective in performing the day-to-day tasks that often pull other personnel away from the more detail-oriented responsibilities.  Our goal is to increase enrollment and improve customer service, and a GA would have a critical role in helping us achieve that. Send application and three letters of recommendation to Sami Owens, Director of the Office of International Student Programs and Services: electronically to saowens@ulm.edu or deliver paper copies to University Library 201D.

Office of Recruitment and Admissions, Spring: The Graduate Assistant will report to the Director of Enrollment and Scholarships in Recruitment/Admissions.  This position will be responsible for learning and using the Scholarship Award and Tracking Database System, including maintaining student information/documentation and preparing scholarship award offers and follow-up correspondence.  This position will be responsible for general office duties and other assigned tasks.  In addition, this position will be responsible for utilizing the placement test registration system and administering placement tests.  Applicants must have strong written/verbal communication skills, understand the importance of accuracy, be comfortable working with computers in a business environment, and be dependable.  Send application and three letters of recommendation to the Office of Recruitment and Admissions (Scholarships): electronically to scholarships@ulm.edu or deliver paper copies to the Office of Recruitment and Admissions (Scholarships), University Library 202.

Office of Student Services, Spring:  Two positions available. The Graduate Assistants in the Office of Student Services will be responsible for supporting all daily office operations. The positions will report to the Administrative Assistant 3, who reports to the Dean of Students. Duties include reviewing off-campus housing request forms for accuracy and completeness; identifying/verifying applicable exemption, if any, for each student applicant; ensuring appropriate documentation for each student applicant’s file; verifying completeness of each applicant’s file; communicating with student applicants regarding outstanding documentation; and extracting specific informational pieces from file to enter on spreadsheet. Other duties include reviewing confidential disciplinary files (hard-copy) for completeness, scanning documents related to disciplinary matters into tracking software, and reviewing confidential disciplinary files (electronic) for completeness. General duties include sorting and filing documentation, copying and faxing documents, answering calls and talking face-to-face with students, word processing, data entry, and other tasks as assigned. Applicants must display integrity in handling confidential information, attention to detail, dependability, and punctuality. Excellent customer service and interpersonal communication skills are essential. Good data entry and word processing skills required, as demonstrated by knowledge of Word and Excel.  Ability to easily learn other software/systems a plus. Commitment to following established procedures is required. Send application and three letters of recommendation to Kristina Fryant, Administrative Assistant 3: electronically to fryant@ulm.edu or deliver paper copies to the Office of Student Services, Student Center 239. 

School of Education, Curriculum and Instruction and Educational Leadership Programs, Spring: Two positions available. Applicants will assist with research, collaborate with graduate and doctoral faculty in a variety of research projects, present and participate in research seminars/conferences, work with editors of academic journals, execute office duties, maintain program files, and assist in general office administrative duties. Interested applicants must be capable of accomplishing multiple tasks concurrently, have excellent communication, leadership, and time management skills, must be available to work on campus, and must have a strong interest in research, writing, and publication. Send application, three letters of recommendation, and current resume or curriculum vitae to Dr. Kris Bista, Assistant Professor in the School of Education: electronically to bista@ulm.edu.

TEACH Project, Spring: The Graduate Assistant for this position will assist with data collection and analysis as well as research and research design. Strong writing and analytical skills are a must. The candidate need not have an education background, but should have technology savvy and clerical skills. Some evening hours will be required, about 4-5 a month. Send application and three letters of recommendation to Tiffany Jackson, Professional Development Coordinator for the TEACH Project: electronically to tjackson@ulm.edu.

ULM Foundation Office, Spring: The Graduate Assistant will assist in Foundation Office functions and will report to the Chief Operating Officer and Administrative Coordinator. Duties include answering phone calls, welcoming visitors, updating donor recognitions, collecting pledges, account reconciliation, account reporting, file organization, retaining documents in accordance with the Document Retention Policy, speaking to both internal and external personnel, and other projects as assigned. The ideal candidate will possess excellent organizational, communication, and analytical skills. Customer service and professionalism are required to appropriately represent the Foundation. Excellent computer skills including experience in the Microsoft Office Suite. The ability to multi-task is imperative to the position. Deliver application and three letters of recommendation to Jodie Beezley, Associate Director/Chief Operating Officer for the ULM Foundation: University Advancement Building, 3601 DeSiard Street. 

University Conference Center, Spring: The Graduate Assistant will assist the Facilities Coordinator with events related to the operations of the University Conference Center and University House. Excellent customer service and interpersonal communication skills are essential. Applicants must be comfortable using computers; duties will include preparation of audio-visual presentations in the Conference Center. Good data entry and word processing skills are required, as well as familiarity with Microsoft Office software. Send application and three letters of recommendation to Sharon W. Brown, Facilities Coordinator: electronically to sbrown@ulm.edu or deliver paper copies to the University Conference Center, University Library 703.

University Library, Summer I:  The Graduate Assistant will report to the Library Dean and the Night Shift Supervisor. The GA will serve the Library as a security assistant during evening hours.  The position includes but is not limited to: being a presence on all Library floors during scheduled work hours, patrolling on foot as needed, presenting a professional demeanor when approaching patrons with disciplinary issues, assisting at the circulation service counter as needed, and learning the WorkFlows/SirsiDynix  e-program for the check-in and check-out of library resources.  Send applications and three letters of recommendation to Lisa F. Burgess, Administrative Assistant to the Dean, University Library: electronically to fife@ulm.edu or deliver paper copies to University Library 414.

University Planning and Analysis, Spring: The Graduate Assistant will assist the Executive Director in the compilation, evaluation, and dissemination of information requests related to program accreditation, grant writing, national surveys, and program reporting. Successful applicant must be analytical, capable of working toward multiple complex deadlines simultaneously, and proficient in Excel. Strong math and communications skills a must. Position requires the ability to analyze large amounts of institutional data to meet the needs of internal and external requests. Send application, brief statement of interest, and three letters of recommendation to Jeff Hendrix, Executive Director of University Planning and Analysis at jhendrix@ulm.edu.


Please note that no Graduate Assistant or Work-Study application materials should be submitted to the Graduate School. Materials should be submitted directly to the hiring supervisor for the position you are interested in.

If you have any questions regarding the Graduate Assistant or Work-Study hiring process, please contact Caitlin McKeighan at mckeighan@ulm.edu or 318-342-1037.

 


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