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Graduate School

Open Graduate Assistant and Work-Study Positions

 



2015 - 2016 Academic Year

Office of Career Connections, Fall and Spring: Career Connections has an opening for a graduate assistant who will report to the Director and Assistant Director of Career Connections.  The GA will be responsible for the supervising and  training of student workers, coordinating office work schedules, and assigning duties and coordinating student workers’ schedules for Career Fair/Special Events.  Responsibilities also include managing and documentation of monetary deposit process for Career Fair /Special Events revenue, ordering supplies or other necessities for Career Connections office and/or events, and updating Career Connections website with Career Fair/Special Events information.  This GA will gather and assist in posting data information for survey and CCEE reports, monitor part-time position postings on office website, and handle phone calls, emails and greet visitors at front counter.  Additional duties may be assigned as needed by Director or Assistant Director.  Please submit a graduate assistant application and 3 letters of recommendation to Roslynn Pogue, Director of Career Connections at pogue@ulm.edu.

International Admissions, Fall:  There is an opening for a graduate assistant who will reside in the Liew Family International Student Center.  This GA will act as a peer mentor for students and enforce the Liew Family International Student Center policies and the Student Code of Conduct. This includes confronting and reporting any students whose behavior violates university codes and policy. 

He/She will be regularly available to assist students with their concerns related to their university experience. This will require that the GA be knowledgeable about the ULM campus, community resources, and have the ability to function as a source of information, making referrals as necessary.

Other duties include ensuring the proper functioning of the facility, assist with operational procedures: check-ins, check-outs, damage assessment, room changes, identifying and reporting maintenance and safety concerns, etc., investigate and document all incidents impacting the smooth operation of the building, including reporting all policy violations to the International Student Programs and Services Director. Additionally the GA will be expected to propose and participate in the execution of improvements to existing processes and assist with processes related to Resident Assistant selection/reapplication and other tasks deemed necessary by the International Student Programs and Services Director.  Some after hours and weekend work will be required and occasional lifting and moving of equipment such as tables, chairs and cots is also expected. Applicants should contact Sami Owens at saowens@ulm.edu with a graduate assistant application and 3 letters of recommendation

Office of Student Services, Fall and Spring:  The Graduate Assistant will be responsible for supporting all daily office operations.  This position will report to the Administrative Assistant 3, who reports to the Dean of Students. Duties include reviewing off-campus housing request forms for accuracy and completeness; identifying/verifying applicable exemption, if any, for each student applicant; ensuring appropriate documentation for each student applicant’s file; verifying completeness of each applicant’s file; communicating with student applicants regarding  outstanding documentation; and extracting specific informational pieces from file to enter on spreadsheet.  Other duties include reviewing confidential disciplinary files (hard-copy) for completeness; scanning documents related to disciplinary matters into tracking software; and reviewing confidential disciplinary files (electronic) for completeness.  General duties include sorting and filing documentation; copying and faxing documents; and answering calls/talking face-to-face with students; word processing; data entry; and other tasks as assigned.  Applicants must display integrity in handling confidential information, attention to detail, dependability, and punctuality.  Excellent customer service and interpersonal communication skills are essential.  Good data entry and word processing skills required, as demonstrated by knowledge of Word and Excel.  Ability to easily learn other software/systems a plus.  Commitment to following established procedures is required.  Send application and 3 letters of recommendation to Kristina Fryant, Administrative Assistant 3, Office of Student Services, Student Center 239 at Fryant@ulm.edu.

University Planning and Analysis, Fall and Spring:  One graduate assistant is being sought to assist University Planning and Analysis in data collection and tracking associated with the TRIO Programs- ETS & SSS Grant.  Position will report to the Executive Director of University Planning and Analysis with additional oversight by the Executive Director of TRiO Programs.  Additional data collection, reporting for various program accreditations, and survey participation is included as part of the assistantship.  Other assigned duties may be included dependent upon the successful applicant’s abilities.  Send resume, graduate assistantship application, and 3 letters of recommendation to Mr. Jeff Hendrix, University Planning and Analysis, electronically at jhendrix@ulm.edu. Successful applicant will be required to pass a federally-required background check. Applicants will be considered through August 24 with a final selection to be made for a September 1 start.

Office of Athletic Academics (OAA), Fall:  This position will be responsible for assisting in the day-to-day operations of the academic support services for student-athletes within the Student Success Center. This position reports directly to the Director of Retention, Coordinator of Academic Counseling, and the Academic Counselors. Duties and responsibilities will include, but are not limited to:

Additional duties may include:

Excellent communication skills, and strong work ethic, are required.  Send graduate assistantship application and 3 letters of recommendation to Keenan Maddox at maddox@ulm.edu.


 


Please note that no Graduate Assistant or Work-Study application materials should be submitted to the Graduate School. Materials should be submitted directly to the hiring supervisor for the position you are applying for.

If you have any questions regarding the Graduate Assistant or Work-Study hiring process, please contact 318-342-1037.

 


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