Homecoming Committee Minutes

July 17, 2006

In Attendance:

Dr. Paxton Oliver (Chair), Vicki Creighton, Jay Hicks, and Debbie Wisenor

Food:

Decided firm on Hotdogs and Hamburgers…plan for 125 hotdogs and 125 hamburgers…Kim Whorton and her husband will donate use of large grill. We still need a chili pot, chips to be individual bags. Dean’s budget to pay for meat and buns. Vicki to ask departments (especially Nursing) for donations of condiments.

Snowcone Machine:

Donna Glaze talked to Mike Downhour. He can supply a snowcone machine, ice, paper products, and flavors. Delivery, set-up, and take-down are his responsibility. His cost is $1 per snowcone sold. The committee thought charging students $1 per snowcone was reasonable.

Popcorn Machine:

Peggy Meredith has secured a popcorn machine for use.

Drinks:

Individual sodas in “short” cans and bottled water will be available. Coke, diet coke, sprite and water will be served. More needed on cost of this.

Desserts:

Jay Hicks is the lead person on this and will contact the COHS Student Council to ask them to volunteer 200 small bags of chips and other desserts.

Shop Fan:

Helen Huckleberry has one and will bring it.

Extension Cords:

Jay Hicks will bring it.

Busing Tables:

Assignment sign-up sheets will be developed by Debbie Wisenor and distributed to student groups by she and Jay Hicks.

Contests and Games:

None this 1^st year.

Alumni Notification:

Jay will type COHS homecoming activities information and give it to the Alumni foundation for distribution to alumni.

Mosquito wipes:

Dr. Jan Corder will bring wipes. Additionally, a discussion was held about possibly purchasing two or three $20 portable “ThermaCell” mosquito repellent devices that could be used for many years. Vicki researched the devices and gave Dr. Oliver a copy of the device brochure. More about this later.

Tent:

The tent size will be dependant upon the site assigned to the COHS by Sharon Traxler. A call was made to her and we are first on the list for a homecoming site. More later about the site. We would like a tent no smaller than last year (20X30). The dean’s office will pay for the tent and Dr. Oliver will be responsible for renting it and having the company set up/take down.

Electricity:

All potential sites have electrical hook ups.

Chairs and Tables:

Dr. Oliver and Dr. Corder will determine the least expensive source from which to obtain these. We need a minimum of 80 chairs and 10 tables.

Banner:

Plan to put up banners no later than 12:30 pm.

Student Govt.:

Jay is responsible for contacting the COHS Student Council college advisors and asking them to help determine the Student Council role in homecoming activities.

Hours:

The game begins 6 pm on September 30, 2006. We play Florida Atlantic. Tentative times for homecoming Grove activities are 1-5:00.

Pre-Professional Students:

Pre and Professional students will be invited to participate. Department heads will be asked to have the invitation extended to all their students (use classrooms and have faculty make a personal invitation followed by a reminder days before the event). Jay will have the announcement and invitation posted on the Campus-wide TV network.

Next Meeting:

The committee will meet early in September. Dr. Oliver will contact members.

Meeting adjourned

Submitted by Paxton Oliver