Strategic Initiatives 2008 - 2013
Goal 7: Deliver an Effective Operating Environment
Strategy: Sustain campus infrastructure through development and implementation of a master facilities plan.
Secure philanthropic support of $50 million by 2013.
a. Build community and alumni pride.
1. Make funds available for academic departments to have more contact with their alumni/ graduates.
2. Provide funds for faculty/staff who attend conferences to entertain and contact alumni in those remote areas, especially if they are of a related major.
3. Write newsletters and provide updates to keep current donors and alumni involved (something other than an “ask” for money.)
b. Compile a departmental list of prospective donors with giving history to help departments customize communications.
1. Identify potential donors.
2. Match projects to prospective donors and alumni.
3. Appreciate donors of every monetary value.
4. Communicate to donors and alumni from departments and students for specific donations (i.e., your donation helped us purchase …).
c. Develop and market campaigns for specific projects, naming rights, etc.
Decrease the number of requests for Physical Plant repairs 50% by 2013.
a. Identify preventive maintenance needs.
b. Inventory physical facilities and create a preventive maintenance schedule.
c. Evaluate current processes to reduce maintenance (e.g., quality of paint used by JPI).
d. Fund equipment upgrades (e.g., lighting, roofing program, fixtures of all kinds).
e. Offer professional development and training:
1. Create a fund for initial training for electricians, plumbers, and other trade areas.
2. Provide professional development funds for electricians, plumbers, and other trade areas to keep them current in standards.
f. Secure funding for independent commissioning of new buildings and major renovations to verify quality of work from the contractors and to verify ADA compliance.
g. Study the university communication process/procedures for the FIXX system to streamline requests and repair completions
h. Examine the need for a quality control inspector that would provide input and approval for remodeling and bid projects to ensure higher quality materials.
i. Increase funding to the Physical Plant so that it is adequately staffed.
j. Examine the feasibility of green standards for the university.
Exceed the national average on an annual basis on the campus infrastructure component of the ACT Student Survey.
a. Improve campus security.
1. Allocate funds to recruit and maintain high quality police force.
2. Increase outside lighting.
3. Ensure availability of police officers
4. Add sensors on all exterior doors in all buildings.
5. Replace deficient exterior doors.
6. Educate faculty/staff/students about the safety concerns for late entry to buildings, awareness of surroundings, advantage of working with police department procedures, accountability/safety when incidents occur.
7. Move to electronic access to buildings and rooms.
8. Provide a location for late-night (24-hours) for students (i.e. study groups, computer access, practice rooms).
9. Install cameras and related equipment, as well as adequate staff for quick response.
10. Continue to upgrade crisis response system and campus alert system.
b. Fund campus improvements.
1. Continue improvements for older buildings and dorms.
2. Solicit student input for renovations.
3. Utilize student representation in the development of master facilities plan.
4. Pave the gravel lots; resurface other areas.
c. Enhance campus signage and way-finding markers.
d. Build a positive relationship between students, staff, and faculty and the police force.
e. Address building cleanliness issues, and provide training and expectations for all constituents.
Maintain the current ratio of plant operations/maintenance costs per student enrolled through 2013.
a. Engage in energy conservation:
1. Add a position for an energy conservation manager.
2. Continue the 4½ day work week.
3. Develop energy policies in conjunction with shared governance input.
4. Examine the feasibility that certain buildings should be officially closed after hours.
5. Provide efficiency awards for employees/students who come up with cost-saving initiative.
6. Educate faculty, staff and students concerning the importance of energy conservation.
7. Allow dorm students who are taking classes to stay on campus during shorter sessions and between semesters.
8. Develop more online classes.
b. Implement paperless procedures to the fullest extent possible.
c. Make computing and other work-related resources available at home locations.
d. Examine a policy of flex hours for alternate work locations (including home.)
e. Identify central instructional buildings (without faculty offices) for Winter Session, May Session, and Summer Sessions that will allow for consolidation to a smaller group of buildings.
f. Evaluate maintenance costs and continue evaluation of outsourcing more functions (maintenance, etc.)
g. Examine the feasibility of green standards for the university.
Maintain a student housing occupancy rate of 90% to 95% through 2013.
a. Maintain facilities, inside and out.
b. Maintain quality food and extend choices.
c. Examine meal plan options that best meet student needs.
d. Develop residential programs to keep students involved in campus activities.
e. Survey students to ensure the convenience store is meeting student needs.
f. Market the cost-effectiveness of students living on campus.
Increase facilities space utilization 10% by 2013.
a. Increase involvement in (or expand) the space utilization committee to include use, marketing, control, scheduling, and reporting.
b. Market campus events to increase awareness and attendance.
c. Market the University catering services for both university use and public use.
d. Team with the Chambers of Commerce for events.
e. Check competitiveness of rental rates of facilities.
f. Post on the University Web site (with convenient links) a listing of available services and contact information.
g. Link University services information to the Chambers of Commerce and Tourism Offices.
h. Develop and market non-traditional scheduling of classes.
i. Define “utilization” and develop an efficient method of measuring “utilization.”
Convert at least 10 university paper processes to electronic form by 2013.
a. Implement paperless procedures to the fullest extent possible.
b. Purchase and install a document management system.
c. Implement the electronic submission of theses, field studies, and dissertations.
d. Implement the electronic submission of grant and contract proposals.