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April 12-13, 2013
ULS Academic Summit

Invitational Art Exhibition Guidelines


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The University of Louisiana System has a long history of commitment to excellence in teaching and collaboration across its institutions. Those tenets are continued in this annual event with attention to service-learning, undergraduate research and artistic creativity in one system-wide conference.

We hope that you will make the most of this two-day event, attending as many diverse presentations as possible, broadening your knowledge base, and forging new friendships with colleagues across the system.

For a preview of this summit's content and schedule please visit ulm.edu/summit for each universities visual arts program


Eligibility/Directions for Entry:

Art faculty from each of the nine UL System Universities are invited to select up to five (5) works, only one per student, that best represent each university’s visual arts program. Artworks created during the 2012-2013 school year by state-enrolled UL System undergraduate students, and not previously exhibited at a ULS summit exhibition, are eligible.

Once each University has selected their five submissions, a faculty representative of that university must email high quality digital images and the completed exhibition entry form to Dr. Anne Case Hanks at casehanks@ulm.edu no later than Friday, March 8, 2013 at 12 noon.

The exhibition entry form must include artist’s name, title of work, medium, size, year completed, and sale price or insurance value if not for sale. This information must be provided for inventory purposes. A copy of the entry form should be printed and attached to the corresponding entry. The faculty representative must also complete the ULS summit registration form found at ulm.edu/summit


Media Categories/Size

Submissions must fall within the following categories: Painting, Drawing, Printmaking, Photography, 3-D (ceramics and sculpture), Design/Illustration, and Mixed Media (collage or book arts). Each work must have dimensions no larger than 36” in any direction for 2D work and 60” in any direction for 3D work. All 2-D must be gallery wall ready, with hanging wire or cleats. 3-D work should be stable and ready for display. 3-D works that require assembly or installation will not be permitted


Image Email Requirements

• Submit files in JPEG or PDF format. File size for each image should not exceed 3 MB. Image should NOT exceed 1800 pixels on the largest side.

• File name should be the name of the school (one word, i.e. mcneese or selu, etc.), underscore, student last name, underscore, and image number (1, 2, 3, 4, or 5). Example: ULM_tresner_1.jpg or LaTech_Schrom_2. S

• Images should be emailed to Dr. Anne Case Hanks at casehanks@ulm.edu

• Any submitted work that differs from the digital entry or is not ready for gallery display will be disqualified.

• Reproduction rights, for artwork on display, are granted where the artwork appears in normal background photographs, or is used in promotion of the ULS Academic Summit. Other uses should be with the permission of the artist.


Delivery/Return of Works

Work may be hand delivered Mon. March 25 through Wed. March 27 or shipped to ULM by Wednesday, March 27, 2013 at 4:30 pm.

Call the VAPA office, ULM School of Visual and Performing Arts, 318-342-3811, to make proper arrangements for hand delivered work to Bry Gallery.

Shipped work should be sent to:

The University of Louisiana at Monroe
ATTN: Cliff Tresner
700 University Avenue
105 Biedenharn Hall
Monroe, LA 71209


Work must be picked up by the artist or a designated representative at the conclusion of the Academic Summit on Saturday April 13, 2013, 4 pm or by other agreed upon arrangements. All reasonable efforts will be made to protect the artwork. Packing material will be saved when possible. It is strongly suggested that artworks be packed in a manner that can be easily repacked after the exhibition ends. The safe return of works is not the responsibility of the ULM Division of Art.

Work will not be return-shipped.


Art Exhibition

Works will be displayed in Bry Gallery from April 12 through April 13.

Gallery Hours: Friday, 8am – 7pm • Saturday, 8am – 4pm.

A reception will be held from 5 - 7 pm on Friday, April 12 at Bry Gallery.


Conference Registration

Each faculty representative must complete a ULS summit registration form, available online at ulm.edu/summit

The registration must list all student entrants attending the conference must be registered and pay a $30 registration fee before March 6, 2013 after which the student registration fee increases to $40.


This single fee covers all aspects of the Academic Summit, including the Invitational Art Exhibition reception as well as all the Service-Learning and Undergraduate Research meetings on April 12 and 13. Each faculty representative should discuss registration fees and payment with their UL summit committee member.

We encourage all students with works on display to be registered and attend the conference. Registration and payment are not required if a student does not attend


Important Art Exhibition Dates

Friday, March 8, Noon – Digital submission due
Wednesday, March 27, 4:30 pm – Deadline for delivery of art work to ULM
Friday, April 12 to Saturday April 13 – UL Summit Exhibition, Bry Art Gallery
Friday, April 12, 5-7pm – Reception Bry Art Gallery
Saturday, April 13 – Pick up of artwork by 4pm