MINUTES FOR CAC MEETING
January 31, 2007
The College Administrative
Council (CAC) met in the Nursing Conference room from 12:00-4:30.
Dr. Corder called the meeting
to order.
In Attendance: Dr. Jan Corder,
Juliet Burgess, Dr. Jessica Dolecheck, Emmy Doughty, Dr.
1. Lunch.
Dr.
Corder provided lunch for all CAC members.
2. Administrative Assistant Assignments.
a. Graduate
Work Study Students Time Sheets
The
Administrative Assistants will take care of CODI Graduate Work Study Students Time Sheets.
b. Adjunct Time Sheets for CODI, OTA, & DHYG
The
Administrative Assistants will type out the forms for CODI Adjunct Faculty.
c. Handle New Faculty Requests for keys, computer
accounts, etc…
The
Administrative Assistants will have a new employee checklist with contact phone
numbers. Orientation of new employees
was discussed. Key charges were
discussed. Computers have to be cleaned
by the computing center after an employee leaves the university. Forms for faculty computer needs were
discussed.
d. Contracts
One
administrative assistant will handle all contracts for all departments. She will have hard and electronic
copies. She will advise departments
three to six months before contract is due for renewal for any changes by
departments. She will send original for
all signatures and make copies for departments and return to departments. Departments will send contracts to companies
or affiliates and they will follow-up on the contracts.
e. Applications
NURS students will return
applications to Dean’s office, where an
administrative assistant will pair it with folders and give out applications to those
students who may need one.
DHYG students will return applications to Dean’s
office where an
administrative assistant will contact students for interviews after review by
department
head. An administrative assistant will
also mail out application packets.
OTA/RADT students will return applications to Dean’s
office where an
administrative assistant will collect and return to departments.
f. Requests
for Information Packets
Administrative assistants will send
out packets to students who request
information
on the department. They will refer
students who are transferring to The
Board of Regents web site to the cross walk for transfer information.
g. Tests
h. Screen
Calls for Advisor
Vicki
Creighton’s calls will be answered first by an administrative assistant in the
Dean’s office, so that she has more time to advise students. Ms. Creighton will be advising pre-Nursing,
pre-Radiologic Technology, and pre-Clinical Laboratory
Sciences students. Beginning in Fall 2007 all beginning freshmen will be advised by the
i. File for College Advisor
The
file room will be located next to Ms. Creighton’s office in Sugar Hall. An administrative assistant from the Dean’s
office will pull student folders for the next day’s advising appointments. She will also re-file student folders that
have previously been pulled for advising.
She will also make folders as needed.
j. Shredding
Administrative assistants will be
responsible for supervising students and
shredding
files that students can not have access to.
k. Accreditation
Reports – Self-Study and Annual
Dean’s office will be available to
help when needed.
l. Newsletters and Brochures
Dean’s office will be available to
help when needed.
m. Scholarships, Who’s Who, and Awards
Dean’s
office will be available to help if departmental scholarships are restored.
n. Continuing
Education
An Administrative
assistant will be helping departments with any CE need. University Continuing Education office also
helps the departments with their CE needs.
o. Check Out Sheets
Graduation check out sheets will be
interactive on Flight Path.
p. Applications for Graduation
Judy Kalinich
and Terri Hendrix will continue handling the applications. q. Application for Licensure
An Administrative assistant will be
assigned to handle all applications for
licensures
for all departments.
r. Mail
Dean’s office will handle all mail
accordingly.
s. Student
Walk-Ins
Dean’s office will handle all student
walk-ins accordingly.
t. Handle Paperwork for College – Committees,
Curriculum, E-learning, Budget,
and Promotion and
Tenure
Dean’s office will handle on an as needed basis.
u. CAC Minutes – Post on Website
Judy Kalinich
will continue to post all minutes onto the College website.
v. Supplier – Ordering and Distributing
Judy
Kalinich will continue to order and distribute
supplies to the departments.
w. Tracking Department Copying and Phones
Sandra Barton will track department
copying and phones.
x. Tracking
Inventory
Sandra Barton will track all
inventory in the College.
3. HRSA
Grant Funds Purchasing Decisions.
All
departments need to send their wish lists to the Dean’s office as soon as
possible. Orders need to be completed by
June 30, 2007.
4. Application Fees.
Dr.
Corder introduced Diane Singletary and Gail Parker of the
Minutes submitted by Judy
Kalinich with approval from Dr. Corder.