Student Information/Policies
Policies for Satisfactory Academic Progress (SAP)
Federal regulations require the University of Louisiana at Monroe to establish a satisfactory
academic progress (SAP) policy to ensure that students receiving financial aid are
making reasonable progress towards completing their degree. Students who fail to make
progress toward the completion of their education will be suspended from receiving
financial aid.
Repeated Coursework Policy
The Department of Education has recently published new regulations which impact students
who repeat courses. These repeat courses may impact your financial aid eligibility
and awards for Federal Title IV financial aid.
Repeated Coursework Policy [pdf]
Resignation/Withdrawal Policy
Please be aware that if you drop all classes, your financial aid may be reviewed and
a portion of your financial aid may have to be returned. It is your responsibility
to attend and pass all classes for which you register.
Those students who fail to pass and/or attend all classes will also have their financial
aid packages reviewed. All professors involved will be contacted to verify the last
date of class attendance. It may become necessary to return all or a portion of the
financial aid awarded if it is deemed that the student did not fulfill class requirements.
If you must resign from a class or from school, PLEASE follow the proper withdrawal/resignation
procedure through the Registrar's Office.
After enrolling in classes, a student who wants to resign must:
Consult the ULM Schedule of Classes for dates and times to drop classes, notify the
Residential Life Office to cancel a Room and Meal Contract if such contract was requested
by the student.
OR
After the registration period, notify the Registrar’s Office in writing to cancel
classes and notify the Residential Life Office in writing to cancel a Room and Meal
Contract.
Merely discontinuing class attendance is not considered to be a formal resignation
from The University. Students who discontinue class attendance and who fail to follow
the established resignation procedure will be held responsible for all tuition and
fees.
For more details, please contact the Registrar's Office or visit: http://registrar.ulm.edu
Financial Aid Withdrawal Policy
When a student with financial aid withdraws from The University of Louisiana at Monroe,
there are several consequences:
You may become ineligible to receive financial aid the next semester you return and
subject to the Satisfactory Academic Progress Policy.
If you have student loans, the Department Of Education will be notified that you have
withdrawn.
In addition, if you withdraw before completing 60% of the semester, federal regulations
require that a Return of Title IV Funds calculation be performed to return unearned
federal financial aid. When a student withdraws, the student may no longer be eligible
for the full amount of Title IV funds (federal grants or loans) that was disbursed
to the student's bill.
Note: Federal regulation require that this calculation be performed for students who stop
attending classes and receive all F's for the semester without formally withdrawing
from ULM. All professors involved will be contacted to verify the last date of class
attendance.
The calculation works as follows:
Up through the 60% point in each payment period or period of enrollment, a prorated
schedule is used to determine the amount of Title IV funds (federal grants and loans)
that the student has "earned" at the time of withdrawal. After the 60% point, a student
has "earned" 100% of the Title IV funds.
When the amount of "unearned" aid has been determined, it will be returned to the
financial aid programs in the following order:
- Direct Unsubsidized Loans
- Direct Subsidized Loans
- Health Professions loans
- PLUS loans
- Pell Grant
- FSEOG Grant
- Other Title IV programs
Funds returned to a federal loan program will reduce the student's loan balance with
his/her lender.
If you withdraw from a semester for which you received financial aid, you may be responsible
for reimbursing ULM for any funds that are returned by ULM on your behalf.
Students will be notified by mail of amounts returned to financial aid programs and
if any balances are due to ULM.
Equal Employment Opportunity Policy Statement/ Disclaimer Information
The University of Louisiana at Monroe adheres to the principal of equal educational
and employment opportunity without regard to race, sex, color, creed, national origin,
or handicap. This policy extends to all programs and activities supported by The
University.
The University of Louisiana at Monroe, an institution of higher learning, maintains
compliance with the requirements and regulations set forth by the Federal Family Educational
Rights and Privacy Act, as amended June 17, 1976. The Family Educational Rights and
Privacy Act Compliance Guidelines are available to parents and students in the Office
of Student Affairs, Dean of Students, Division of Information Services, Registrar
and Student Government Association.
The Financial Aid Office reserves the right on behalf of ULM to review and cancel
an award at any time because of changes in the student's financial or academic status,
changes of curriculum, or the student's involvement in student unrest as defined by
Public Laws 91-204, 91-557, 90-575, Sections 407, 411, 504(a).
For More Information see the Office of Human Resources.
Books and Supplies Disbursement Policy & Procedure for Pell Eligible Students
In order to academically succeed in a program, a student must be able to purchase
books and supplies at the
beginning of the academic period. Therefore, by the seventh day of a payment
period, ULM provides a way
for a student who is eligible for a Federal Pell Grant to obtain or purchase
the books and supplies required for
the payment period.
Office of Financial Aid