Online Forms for ULM Faculty & Staff

Following are various forms related to the day-to-day operation of the University. Many of the forms require signatures and therefore can NOT be emailed to the receiving office as a means of delivery. If you have any questions, contact the office originating the form.

Many of the forms listed below are in PDF format unless other options are noted. ULM may add other formats in the future as necessary. Not all the forms are interactive at this time. Only those documents that are current and approved by their respective departments are available on this Web site.

Please Note: Banner related forms are now located within their respective departmental listings.

Academic Affairs

Adjunct Faculty/Staff

• Request for Adjunct Staff Listing for the University Catalog .XLS

Classroom Receivers
- works with student "clickers"

• Receiver Order Form (online form)

Excused Class Absences

Class Absences University-Sponsored Event .XLS

Faculty Credentials

• Assessment and Certification of Faculty English Proficiency .PDF
• Faculty Credentials Guidelines .PDF
• Justification of Faculty Qualifications Form .DOC | .PDF

Forms for Part-Time Hires/Overload Requests within the Academic Colleges

• Part-Time/Overload Summary Form .XLS
• Part-Time Reappointment Request/Overload Request Form .DOC (Windows Version) | .DOC (Mac Version)

Hiring within the Academic Colleges

Art & Sciences, Business Administration, Education & Human Development, Health Sciences, Pharmacy

• Hiring Process Packet
  - Labels for Academic Colleges Hiring Process Packet .DOC
  - Checklist for Hiring Full-Time Faculty/Unclassified Employees in the Academic Colleges .PDF | .DOC
  - Hiring Process Packet Procedures .PDF
• Faculty /Unclassified Position Request Form .PDF | .DOC
• Unclassified Position Description, Justification and Certification Form (Pre-Approval Form or ULS Form) .PDF | .DOC
• Request to Advertise Faculty/Unclassified Position Form .PDF | .DOC
  - Example of Faculty Position Announcement .PDF
  - Example of Unclassified Position Announcement .PDF
• EEO Information Data Sheet Form .PDF | .DOC
• Background Screening Notification & Authorization .PDF | .DOC
• Employment Recommendation Form .DOC (Windows Version) | .DOC (Mac Version)
• Payroll Action Form - M .PDF | .DOC
   monthly payroll action
   - M Form Procedures .PDF
   - Guide to Completing PAF-M .PDF
   - 2010 CIP Codes .XLS
• Report on Disposition of Candidates .PDF | .DOC

Hiring within the Academic Affairs Departments

Assessment & Evaluation, Course Redesign, Graduate School, Library

• Hiring Process Packet
  - Labels for Academic Affairs Departments Hiring Process Packet .DOC
  - Checklist for Hiring Full-Time Faculty/Unclassified Employees in Academic Affairs Departments .PDF | .DOC
  - Hiring Process Packet Procedures .PDF
• Faculty /Unclassified Position Request Form .PDF | .DOC
• Unclassified Position Description, Justification and Certification Form (Pre-Approval Form or ULS Form) .PDF | .DOC
• Request to Advertise Faculty/Unclassified Position Form .PDF | .DOC
  - Example of Faculty Position Announcement .PDF
  - Example of Unclassified Position Announcement .PDF
• EEO Information Data Sheet Form .PDF | .DOC
• Background Screening Notification & Authorization .PDF | .DOC
• Employment Recommendation Form .DOC (Windows Version) | .DOC (Mac Version)
• Payroll Action Form - M .PDF | .DOC
   monthly payroll action
   - M Form Procedures .PDF
   - Guide to Completing PAF-M .PDF
   - 2010 CIP Codes .XLS
• Report on Disposition of Candidates .PDF | .DOC

Promotion/Tenure

• Application for Promotion and/or Tenure AY 2012-2013 .DOCX | .PDF

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Auxiliary Enterprises

Warhawk ID Card Services

HID Authorization Form .DOC

Budget Office

• Hurricane Gustav Cost Summary Form .XLS
• Hurricane Katrina Cost Summary Form .XLS
• Banner Budget Transfer .XLS
• FRS Budget Transfer Access Request .DOC | .PDF

Computing Center

• Connection/Reconnection
• Programming Work Order
• Software Request
• ULM Exit Interview
• Employee Email Forward Form
  
  
• Guide to Banner Forms
  
  
• Academic Information Request
• Academic Report Share Access Request-Academic Employees
• Academic Report Share Access Request-Functional Employees
• Access Delete Checklist
• Access Delete Request
• Banner ePrint Report Definition
• Banner Finance Software Access Request
• Banner Financial Aid Software Access Request
• Banner HR Software Access Request
• Banner Student Software Access Request
• Generic Information Request
• Security Group Object Assignment
• Technical Access Request
• Test Scoring and Analysis Request
• UCC App Worx Security Request
• UCC Argos Security Request
• ULM Access Request
• UPA Technical Access Request
  

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Copy Center

• Faculty Copy Request Form .PDF

Financial Aid

• Security Form .DOC
• (04) Federal Work-Study Pay Rate Increase Justification
• (04) Federal Work-Study Separation-Termination
• (03) Work-Study Pay Rate Increase Justification
• (03) Work-Study Separation-Termination

Foundation Office

• Check Request Form
• Foundation Scholarship Recommendation/Approval Form

Graduate School

• Graduate Assistant Request
• Graduate Work-Study Request
• Recommendation for Membership on Graduate Faculty

Note: student forms are available at the website: http://www.ulm.edu/gradschool/

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Human Resources

• Background Screening Notification & Authorization .PDF | .DOC
• Banner Access Request Form .PDF
  
• Beneficiary Form (Life Insurance) .PDF
• Consent and Disclosure .PDF
• Crisis Leave Program Application (Classified) .PDF | .DOC
• Crisis Leave Program Donation (Classified) .PDF | .DOC
• Disclosure of Outside Employment .PDF
• Dual Enrollment Employment Packet .PDF
• EEO Data Form .PDF | .DOC
• Elevator Access Request Form .PDF | .DOC
• Employee Checkout Form .PDF | .DOC
• Family Medical Leave Act
    - Family Medical Leave Act Application .PDF | .DOC
    - Family Medical Leave Act Policy .PDF
• Grievance Form (Classified) .PDF | .DOC
• Name/Address Change Form .PDF | .DOC
• Online Adjunct Faculty Employment Forms .PDF
• Options to Continue Contributions During Time of Furlough Without Pay .PDF
• Optional Pay Adjustment Questionnaire .PDF |.DOC
• Part-Time Adjunct Faculty Employment Packet .PDF
• Payroll Action Form-M .DOC | .PDF
  
• Payroll Action Form-B .DOC | .PDF
  
• Payroll Action Form-I .DOC | .PDF
  
• PES Development Tool .DOC
• PES Performance Notes .DOC
• PES Planning & Evaluation Form .DOC
• Personal Data Form .PDF
• Request to Advertise Classified Position .PDF | .DOC
• Request to Advertise Faculty-Unclassified Position .PDF | .DOC
  - Example of Faculty Position Announcement .PDF
  - Example of Unclassified Position Announcement .PDF
• Report on Disposition of Candidates .PDF | .DOC
• Shared Sick Leave Application Form .PDF
   - Faculty and Unclassified Staff only
• Shared Sick Leave Donation Form .PDF
   - Faculty and Unclassified Staff only
• Supplemental Insurance Cancellation Form .PDF | .DOC
• Unclassified Position Description, Justification & Certification Form .PDF | .DOC
• Unscheduled Absence Forms .PDF | .DOC
• Unscheduled Absence Supervisory Notice .PDF | .DOC
• 403B Salary Reduction Agreement .PDF | .DOC
• ULM Fee Waiver .PDF | .DOC
• ULM Dependent Fee Waiver .PDF | .DOC
• La Delta CC Tuition Waiver .DOC

Note: these documents are also available from the Human Resources site: http://www.ulm.edu/hr

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Payroll/Controller's Office

• Banner Access Request
    - for Controller's Office employees
• Banner Access Request
  -specifically for Purchasing, Property Control, Computing Center, Budget Office and Sponsored Programs and Research
• Banner Access Request
  -For employees that do not work in the Controller's Office (generic)
• Banner Student Access Request
  -For Student Accounts
• Crosswalk information removed from this site. Please see ulm.edu/controller
• Banner ULM Online Information System Instructions .DOC | .PDF
• Affidavit of Lost, Destroyed, or Stolen Checks .DOC
• Direct Deposit .DOC | .PDF
• Direct Deposit Termination .DOC | .PDF
• Request for Leave .DOC
• Request for Overtime/K-time .DOC
• Maymester Faculty Leave Report .XLS
• Summer I Faculty Leave Report .XLS
• Summer II Faculty Leave Report .XLS
• Unclassified 12-Mo Leave Report .DOC
• Unclassified 9-Mo Leave Report .XLS | .DOC
• I-9 Form (Employment Eligibility Verification) .PDF
• L-4 Form (LA Employee Withholding Exemption Certificate) .PDF
• W-4 Form (Employee's Withholding Allowance Certificate) .PDF
• W-9 Form (Request for Taxpayer ID No. & Certification) .PDF
   
• 03 Student Worker Timesheet Request .DOC
• 04 Student Timesheet Request .DOC
• 03 Student Time Sheet .XLS
• 04 Student Time Sheet .XLS

Financial Requests & Vouchers

• Accounts Payable Voucher .XLS
• Detail Code Request Form .XLS
• Intellecheck Request Form .PDF
• Payroll Voucher .XLS
• Payroll Voucher Explanation .DOC | .PDF
• Payroll Voucher Policy .DOC | .PDF | WEB
• Personal Services Accounts Payable Voucher .DOC
• Petty Cash Payment Request .XLS
• Request For Advance Payment .DOC
• Special Meals Form .DOC
• Special Meals Policy .DOC | .PDF | WEB

Salary Deferral

• Salary Deferral Form .PDF |.DOC
• Salary Deferral Worksheet .XLS

Travel Specific

• Travel Advance Request .DOC
• Travel Authorization .XLS
• Travel Expense .XLS
• Travel Policy .DOC | .PDF | WEB
• Travel Procedure .DOC | .PDF | WEB
• Travel Procedure (International) .DOC | .PDF | WEB
• Travel Tips .DOC | .PDF

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Physical Plant

• Key Request .PDF | .DOC
• Project Request .PDF | .DOC
• Request for Set Ups
• Vehicle Request

Property Control

• Equipment Exchange Report
• Release Equipment for Repairs
• Request for Disposition of Untagged Property
• Authorization for Off Campus Use of Property
• Interdepartmental Transfer of Property
• Disposition of Tagged Property
• Disposition of Computers
• Addition to Departmental Inventory
• Request to Move Property within Department
• Space Allocation

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Purchasing

• Authorized Dealer Certification for the Web .PDF
• Blanket Order Form .DOC
• Change or Cancellation of PO .DOC
• Departmental Correspondence for Purchasing .DOC
• Fax Quote Form .XLS
• Lab & Scientific Equip Non Competetive Process.DOC
• Publisher Copyright Certification for the Web .PDF
• Statement of Disputed Item Form .PDF
• Sole Source Form .DOC
• ULM Procedures for Submitting Contracts .DOC
  • Contracts - Sample .DOC
  • Contracts - Sample BA-22 .DOC
  • Contracts - Sample Board Resolution .DOC
  • Contracts - Sample Certification Letter .DOC
  • Contracts - Sample Contract Ammendment .DOC
  • Contracts - Sample Late Justification Letter .DOC
  • Contracts - Sample Monitoring Plan .DOC
  • Contracts - Sample Mulit-Year Justification Letter .DOC
  • Contracts - Sample Performance Evaluation .DOC
  • Contracts - FAQ .DOC
  
• Vendor Form .DOC
• W-9 App for Tax ID No. .PDF
  

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Records Management

Records Management Forms
- see www.sos.la.gov site

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Registrar

• Certification for Graduation Undergrad-Professional Degree
• Certification for Graduation Graduate Degree
  

• Departmental Transcript Request
• Add to Class Schedule Form .DOC
• Canceling a Course from the Class Schedule .DOC
• Change to Class Schedule Form .DOC
• Memo to Registrar .DOC
  
  
• (Interactive) Security Access Form
• (Interactive) Additional Security Access Form
  

Research (Sponsored Programs & Research)

• Proposal Routing and Approval Form (PRAF) .XLS | .PDF- print on gold paper
• Computing Center Approval Form (CCAF) .XLS
• Conflict of Interest Form (COI) .XLS - print on blue paper
• Contract Routing Form .XLS
• Project Master Budget (PMB) .XLS
• Budget Revision .XLS
• IRB Request for Review .XLS

Student Affairs

• Incident Reporting Form (web-based)

Domestic Travel

• Student Acknowledgement of Rules
• Student Contact Information Form
• Student Medical Liability Waiver
• Student Personal Vehicle Waiver
• Student Pre-Trip Travel Form .DOC
  

International Travel

• Student Acknowledgement of Rules
• Student Contact Information Form
• Student Health and Accident Insurance Coverage
• Student Medical Liability Waiver
• Student Pre-trip Orientation Meeting
• Student Release Covenant Not to Sue and Indemnification
• Student Travel Checklist
• Student Pre-Trip Travel Form .DOC
• Travel Abroad Policy

University Committees/Councils

• Template - Committees/Councils .DOC
• Evaluation Form - Committees and Councils .DOC