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The Graduate School at the University of Louisiana at Monroe approves the appointment of more than 200 graduate assistants each year. Graduate assistants are appointed across a variety of academic and non-academic departments, and come in the form of teaching or research assignments. These appointments follow the University calendar and can be assigned during Fall, Spring, Summer I and Summer II semesters. There are no graduate assistantships during the Winter and May intersessions, nor are there any positions that are part time or unpaid. The Graduate School considers assistantships to be a privilege; students given this opportunity will work to remain in accordance with the following policies while maintaining excellent academic standing.
To be eligible for a graduate assistantship, applicants must be regularly admitted to a degree program. Students who are conditionally admitted are not eligible for assistantships unless their deficiencies are undergraduate prerequisites. Provisionally admitted and non-degree students are not eligible to apply for assistantships.
Applicants must also have an undergraduate GPA of 2.5 or higher; if any graduate coursework has been completed (either at ULM or any other institution), applicants must have a graduate GPA of 3.0 or higher.
Students interested in applying for a graduate assistantship must submit an application form and three letters of recommendation to the department or program in which an assistantship is desired. Applications made to the Graduate School will not be accepted. Once the application materials have been reviewed by the department/program and candidate(s) selected, a request will be submitted to the director of the Graduate School for final approval. Once approval is granted by the Graduate School, an acceptance letter must be signed by the candidate. This letter outlines the responsibilities, type of assistantship, and compensation offered through the assistantship and must be returned to the Graduate School before the candidate begins work or any tuition waivers are applied. Some departments have specific requirements for their graduate assistants beyond the Graduate School minimums; each applicant should inquire with the hiring supervisor regarding additional requirements. Note: although the Graduate Assistant Application is often submitted with regular admissions materials, this is not a guarantee that an assistantship will be awarded. The graduate assistant appointment process is completely separate from the ULM Graduate School application process.
Reappointment is contingent upon two criteria: the graduate assistant making satisfactory academic progress, and satisfactory completion of work duties. Graduate assistants are required to maintain a cumulative GPA of 3.00 and above, and must not earn more than one grade of C in their graduate coursework. If a request is made for reappointment, the student’s major professor must initial the request form indicating that the student is making satisfactory progress towards his or her degree. Receiving a request for reappointment from the student’s supervisor indicates satisfactory completion of work duties.
Graduate assistants are expected to earn no fewer than nine semester hours of credit toward their graduate degree (12 hours for students in pharmacy) during a regular semester, at least six of which must be at the graduate level. During each summer semester, three semester hours of credit are required. Appropriate courses include:
1) Those which are required for the student’s graduate degree;
2) Those which have been identified as deficiencies/prerequisites and are included on the graduate student’s approved degree plan.
There are no part-time graduate assistantships. All graduate assistant appointments include 20 hours of work per week under the direction of the student’s supervisor. Graduate assistants are not permitted to hold any other on-campus employment or second graduate assistantship.
During published student breaks, graduate assistants may not be asked to work. For unexpected University closures, graduate assistants will not be expected to make up time missed.
University graduate assistantships feature a base compensation package that includes a full tuition waiver and out-of-state fee waiver. Students are also awarded a base stipend of at least $2,500 per regular term and $800 per summer term. Many departments offer assistantships with stipends that exceed the minimum.
Graduate assistants are required to pay all student assessed fees including general fees, activity fees, ID validation fees, technology fees, vehicle registration fees, international student service fees, and insurance fees.
All graduate assistants are required to attend one orientation meeting per academic year, usually held the first day of each Fall and Spring semester. If this orientation is not attended, both the graduate assistant position and tuition waiver will be revoked. If the student is unable to attend the orientation due to extenuating circumstances, the student must notify their supervisor and the Graduate School in advance to make arrangements for a make-up time.
The University provides a number of laboratory, non-teaching, and research graduate work-study positions. To be eligible for graduate work-study the applicant must be eligible for Graduate School enrollment and is required to be in or eligible for admission to a specific graduate degree program. Applicants admitted conditionally are also eligible, but provisional and non-degree students are not eligible for graduate work-study.
Applications for graduate work-study may be obtained from the Office of Graduate Studies and Research, The University of Louisiana at Monroe, Monroe, Louisiana 71209-0600. Completed application forms for graduate work-study are to be filed with the Head of the Department to which the applicant desires assignment. Transcripts and three letters of recommendation are required. International students seeking graduate work-study positions must be able to demonstrate adequate communication skills.
Students are expected to work 20 hours per week during the regular semester or summer session in which they hold a graduate work-study position. They may not hold a concurrent graduate assistantship or another graduate work-study position.
The stipend for graduate work-study is $2,240 for a regular semester and $800 for a summer session. The out-of-state fee is waived for the regular semester or summer session during which a student holds a graduate work-study position. The out-of-state fee is also waived for the summer term following the spring semester in which a graduate work-study position is held if the student does not graduate that semester. Graduate work-study students are required to pay in-state tuition, general fee, activity fee, ID validation fee, technology fee, and if applicable, vehicle registration fee and international student service and insurance fees.
Graduate work-study students are expected to earn not less than nine (9) semester hours of credit toward their graduate degrees (twelve semester hours in the College of Pharmacy) during a regular semester and not less than three (3) hours of credit during a summer session. Appropriate courses include (1) those which are required for the degree and, if applicable, (2) those courses designated by the department and/or the student's graduate committee as deficiencies or prerequisites which are included on the graduate student's approved degree plan. Exceptions, for unusual circumstances, must be recommended, in writing, by the appropriate academic dean or university administrator and approved by the Director of Graduate Studies and Research.
All graduate work-study students are encouraged to register for classes during the regularly scheduled telephone registration period.
Reappointment is contingent, in part, upon continued eligibility for graduate enrollment, satisfactory progress toward meeting degree requirements, and satisfactory performance of duties. Graduate work-study students are expected to complete their degree programs in a timely fashion - in general, two years for a master's degree and four years for a doctoral degree.