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Division of Business Affairs
Human Resources


ULM Unclassified Staff Position Announcements


Position Announcement:  
Scholarships and Admissions Specialist

Duties and Responsibilities:
The University of Louisiana Monroe invites nominations for the position of Scholarships and Admissions Specialist.  Responsibilities include:

  • Collaborate as a team member on development, coordination, and implementation of academic scholarships and appeals
  • Provide customer service – includes but not limited to - answers scholarship emails, calls, and meeting with prospective students
  • Evaluate and analyze scholarship data and provide problem solving responses
  • Develop and implement reports and procedures to improve the accuracy of information related to scholarships and admissions
  • Review and check the accuracy of scholarship awarding
  • Supervise the processing of scholarship awards, contracts, and appeals
  • Manage scholarship contracts, printing, mailing, receiving, and posting returned contracts
  • Manage posting and cancellation of academic scholarships
  • Provide timely and accurate communication schedule
  • Assist in the development and implementation of scholarship materials
  • Perform other job-related duties as assigned by the Director of Enrollment and Scholarships

Qualifications and Skills:
The Scholarships and Admissions Specialist must possess a minimum of a bachelor’s degree.  The applicant should have excellent communication skills, a strong analytical ability, excels as both independently and as a member of a team, and be extremely organized. Additionally, the applicant should be proficient in Excel, Windows 7, Word, Outlook, Microsoft Office, and Power Point.  Scholarship experience in higher education preferred.

Salary:
Dependent on Qualifications and experience.

Closing Date:
Position will remain open until filled.

Applications:
Candidate review will begin immediately.  Applications should send a cover letter, resume, and the names and contact information of three references to:

University of Louisiana at Monroe
Office of Admissions
Mary Schmeer, Director of Enrollment and Scholarships
700 University Avenue
Monroe, LA  71209
318-342-5259, schmeer@ulm.edu

The University of Louisiana at Monroe is an Equal Opportunity/Affirmative Action Employer.


 

POSITION ANNOUNCEMENT: 
Office Manager (5814)

DEPARTMENT:     
Physical Plant

DUTIES AND RESPONSIBILITIES:

This position provides confidential, administrative support to the Director and Assistant Directors of the Physical Plant.  The acceptance of the responsibilities will result in the smooth and efficient functioning of the administrative offices of the Physical Plant at ULM.  The position requires the ability to deal with the public, vendors and other University personnel.  A wide range of independent judgment and initiative is exercised in establishing procedures, directing and coordinating the proper flow of work, and coordinating schedules, and handling detailed and general administrative matters.

The Office Manager assesses the urgency and importance of situations and takes appropriate action. Independently handles a variety of situations and matters involving administrative functions according to established policies and program goals for the Physical Plant and the University.  Assure that the day-to-day operations of the administrative offices of the Physical Plant run efficiently and smoothly.  Maintain a working knowledge of all University policies and procedures regarding property control, service requests, purchasing, vehicles, faculty, and staff.  Make recommendations and implements procedures to improve operations and keep office functioning smoothly.  Complete complex special assignments and projects as requested by the Director/ Assistant Director.

Duties include but not limited to:

  • Initiate projects as assigned by the Director/Assistant Director of Physical Plant
  • Research background and relevant information to address project needs
    • Coordinate interest of internal and external pat1ies
    • Communicate and report findings and status of projects
    • Perform other duties as assigned
    • Maintain all files/database (current and archive) within Physical Plant
    • Prepare correspondence
    • Prepare/process purchase requisitions, purchase orders, timesheets, and all other incoming documents
    • Responsible for all office duties, including but not limited to, answer phone, greet visitors, order supplies, run reports, maintain calendar/schedules.
    • Coordinate/schedule meetings and seminars within Physical Plant
    • Maintain plant lists; including emergency contact
    • Run weekly, monthly, and annual reports as requested by the Director/ Assistant Directors
    • Maintain inventory records
    • Serves as liaison for the Director/Assistant Directors

QUALIFICATIONS & SKILLS:

  • Bachelor's degree or equivalent combination of education and experience in performing similar functions.
  • Minimum of two years direct supervisory experience.
  • Ability to work effective with faculty, staff and students from a variety of diverse backgrounds.
  • High level of organizational skills with ability to effectively prioritize a challenging workload.
  • Minimum of five years of office support or secretarial experience with demonstrated, progressive increased responsibility.
  • Demonstrate ability to make judgments and take initiative on both assigned and unassigned projects, and to complete them independently.
  • Exceptional oral, written and interpersonal communication skills.
  • Competence in the use of office technology, including: word processing, spreadsheet skills, database se and presentation graphics applications.
  • Good math and analytic skills.
  • Self-motivated.

SALARY: 
Salary will be commensurate with qualifications and experience.

APPLICATIONS:
Qualified applicants should submit a cover letter, resume and three letters of reference to:

University of Louisiana at Monroe
Human Resources
700 University Ave.
Monroe, LA 71209

The University of Louisiana at Monroe is an Equal Opportunity/Affirmative Action Employer.


POSITION ANNOUNCEMENT: 
Assistant Women's Basketball Coach (5815)

DEPARTMENT:     
Athletics

DUTIES AND RESPONSIBILITIES:
Will work under the direction of the Head Coach. Primary duties shall include assisting the Head Coach with planning and organizing all phases of the Women's Basketball program including player development, recruiting, game preparation and community involvement.  Additionally, the position should provide leadership and support for the vision and strategies of the head coach.  Primary job duties shall include assisting with the coordination of practices, implementing practice sessions, budget management, recruiting, game management, scheduling, travel, fundraising and other duties assigned by the head coach.  The successful candidate must have and maintain a thorough knowledge and commitment to compliance with all NCAA and Sun Belt Conference rules and regulation as well as perform other duties as required and/or assigned.

QUALIFICATIONS & SKILLS:
Minimum qualifications include a bachelor’s degree, master’s degree preferred; collegiate experience preferred. Experience in recruiting successful student-athletes preferred, must possess excellent verbal and written communication skills, and have the ability to work with a diverse population.

SALARY & BENEFITS: 
Salary will be commensurate with qualifications and experience.

APPLICATIONS:
Submit letter of application, resume, and unofficial college transcripts to:

ULM Department of Athletics 
Jeff Dow, Head Coach - Women's Basketball 
308 Warhawk Way 
Monroe, LA 71209  

or jdow@ulm.edu

You may visit our website at www.ulmwarhawks.com

The University of Louisiana at Monroe is an Equal Opportunity/Affirmative Action Employer.


POSITION ANNOUNCEMENT:

Assistant Director of Communications (5813)

DEPARTMENT:
Marketing, Recruitment and Community Engagement

DUTIES AND RESPONSIBILITIES:
The assistant director of communications maintains ULM’s constituent relationship management system (CRM). Additionally, the assistant director will develop and coordinate all traditional mail, email and phone call, communications to each respective constituent population. Work collaboratively with other campus representatives to ensure the attainment of the universities goals and objectives.

Duties and Responsibilities:

QUALIFICATIONS

SALARY:
Salary will be commensurate with qualifications and experience.

APPLICATIONS:
Please send resumes to:

Lisa Miller, Assistant VP Marketing, Recruitment, & Community Engagement at
lmiller@ulm.edu or

University of Louisiana at Monroe
700 University Avenue
Library Suite 605
Monroe, LA  71209

The University of Louisiana at Monroe is an Equal Opportunity/Affirmative Action Employer.


POSITION ANNOUNCEMENT:

Administrative Fellow for Academic Affairs (5809)

DEPARTMENT:
Office of Academic Affairs

DUTIES AND RESPONSIBILITIES:
As a direct report to the Vice President for Academic Affairs (VPAA), the Administrative Fellow will assist the VPAA with and/or supervise assigned projects that have a strategic influence on the University’s academics.  These projects will vary from time to time and will be directed toward initiatives supporting, for example, the University’s strategic plan.  The individual will be an active participant in the Dean’s Council and may act as the VPAA’s representative on occasion.  This full-time administrative position will be for a 12-month period beginning July 1, 2016.

Primary Responsibilities:

QUALIFICATIONS
Required:  Be an active, full-time, tenured faculty member of ULM; have an interest in gaining experience at the senior administrative level; possess excellent communication skills; have the ability to multitask and assess priorities; have the ability to see the big picture while attending to detail; possess experience with Microsoft Office (Word, Excel, PowerPoint, and Outlook).

Preferred:  Have experience with (1) Banner, (2) MS Excel PivotTables and formulas, and/or (3) statistical software.

SALARY:
Annualized base faculty salary plus $15,000 administrative stipend.

CLOSING DATE:
Review of applications will begin April 15, 2016 and will continue until the position is filled.

APPLICATIONS:
Email a .pdf file containing a letter of interest and a current curriculum vita to lanham@ulm.edu.  The letter of interest should include evidence of and/or discuss your

Selection will be based on candidate qualifications and an interview with the VPAA and Academic Affairs staff.

The University of Louisiana at Monroe is an Equal Opportunity/Affirmative Action Employer.


POSITION ANNOUNCEMENT:
Assistant Director of Residential Life (5789)

DEPARTMENT:
Residential Life

DUTIES AND RESPONSIBILITIES:
Responsible for (1) all areas pertaining to programming in the residence halls, (2) selection and training of Resident Assistants and Hall Directors, (3) move-in and move-out, (4) summer camps, (5) student conduct issues pertaining to residential life, (6) conducting monthly building inspections, (7) review and approve duty log reports submitted to eRezlife, (8) execute fire drills in the residence halls per year, (9) teaching the RA class each fall and spring, and (10) other related duties as assigned. The candidate must be willing to be on call weekends, nights and some holidays.

This is a live on campus position with a furnished two bedroom apartment. All utilities, washer/dryer, cable TV, internet, Wi-Fi and local phone service are included in the compensation package as is a meal plan for on campus dining.

QUALIFICATIONS AND SKILLS:

Candidate must have a Master Degree in Student Affairs or a related field and 3-5 years’ experience working in student housing. Good oral and written communication skills are required. Candidate should have a working knowledge of Windows 7, Excel, Power Point, and Microsoft Office. Working knowledge of eRezLife and Maxient programs preferred.

SALARY:
Commensurate with experience

CLOSING DATE:
Review of applications will begin on March 1 , 2016 and will continue until position is filled.

APPLICATIONS:
Send cover letter, resume, and three letters of recommendation to:

Residential Life
University of Louisiana Monroe
700 University Ave UC II
Monroe, LA 71209

Telephone: (318) 342-5240

The University of Louisiana at Monroe is an Equal Opportunity/Affirmative Action Employer.


POSITION ANNOUNCEMENT:
News and Public Affairs Director (5736)

DEPARTMENT:
KEDM Public Radio

PRINCIPAL DUTIES AND RESPONSIBILITIES:
The University of Louisiana at Monroe is in search of an experienced, energetic, and organized individual to help lead and manage public radio station KEDM’s news and information programming and related operations.  This position oversees the local news and information service of KEDM, including the production of in-depth features, interviews, and spot stories.  We are looking for someone with a strong commitment to story telling.  The News and Public Affairs Director must work cooperatively with the station management team, staff members, volunteers, and the general public.  This is a 12-month professional position reporting to the Director of University Broadcasting.  The News and Public Affairs Director shall perform the following duties:

1.  Work closely with the Director of University Broadcasting to develop the vision for all news and information programming.

2.  Plan, gather, write, produce, edit and announce news stories; conduct interviews; produce long-form, public affairs, and spot news programming.

3.  Serve as local, live on-air Morning Edition host.

4.  Develop and supervise production of non-news information programming.

5.  Provide special event and emergency news and information coverage when needed.

6.  Work extended hours, including weekend, evening, and holiday work, as needed. 

7.  Recruit, supervise, provide training for, and mentor news and public affairs staff, volunteers and student interns.

8.  Work in a broadcast studio/office environment and on remote locations; must have reliable personal transportation.

9.  Maintain the quarterly issues/programs reports for the F.C.C. public file.

10.  Assist in fundraising efforts and community outreach, such as membership drives and events, as needed.

11.  Perform other duties as assigned by the Director of University Broadcasting.

QUALIFICATIONS AND SKILLS:
Required:

1.  Four-year college degree in journalism, communications, political science or related field, plus four years journalism experience, print and/or broadcast.

2.  Excellent verbal and written communication skills.

3.  Demonstrated research/investigative journalistic skills.

4.  Ability to prioritize and handle several projects at once.

5.  Sound organizational skills, with great attention to detail.

6.  Ability to meet objectives under deadline pressure.

7.  Ability to work in a group environment, and to take direction well.

Preferred:

8.  On-air experience and experience working with sound recordings, radio production and digital audio editing.

9.  Experience in digital publishing, social media for news and the NPR Core Publisher content management system.

10.  Experience training others in the above skills.

11.  Knowledge of the National Public Radio format and public radio style.

SALARY:
Commensurate with experience.  Appointment is subject to the availability of funds.

CLOSING DATE:
A review of applications will begin immediately and continue until the position is filled.

APPLICATIONS:
Interested individuals should submit a letter of application, resume, three letters of recommendation, and an aircheck/portfolio to:

Jay Curtis, Director of University Broadcasting
University of Louisiana at Monroe
250 Stubbs Hall, 401 Bayou Drive
Monroe, LA 71209-8214

The University of Louisiana at Monroe is an Equal Opportunity/Affirmative Action Employer.

 


POSITION ANNOUNCEMENT: 
Assistant Tennis Coach (5666)

DEPARTMENT:    
Athletics

DUTIES AND RESPONSIBILITIES:
Will work under the direction of the Head Tennis Coach. Primary duties shall include assisting the Head Coach in the organization, management, and administration of NCAA Division I Women’s Tennis program. Responsibilities shall include but not limited to: recruiting, scheduling, practice management, and monitoring academic progress of student-athletes within the tennis program. Additional responsibilities include assisting with athletic department fundraising objectives, and increasing community support through positive public relations initiatives. The successful candidate must have and maintain a thorough knowledge and commitment to compliance with all NCAA and Sun Belt Conference rules and regulation as well as perform other duties as required and/or assigned.

QUALIFICATIONS & SKILLS:
Minimum qualifications include a bachelor’s degree, master’s degree preferred; collegiate experience preferred. Experience in recruiting successful student-athletes preferred, must possess excellent verbal and written communication skills, and have the ability to work with a diverse population.

SALARY & BENEFITS:
Salary will be commensurate with qualifications and experience.

APPLICATIONS:
Submit letter of application, resume, and references to:

ULM Department of Athletics
Terrence DeJongh, Head Tennis Coach
308 Warhawk Way
Monroe, LA 71209  

You may visit our website at www.ulmwarhawks.com

The University of Louisiana at Monroe is an Equal Opportunity/Affirmative Action Employer.

 

  


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