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ULM Unclassified Staff Position Announcements


 

POSITION ANNOUNCEMENT:    
Grants Accountant (5549)

DEPARTMENT:
Louisiana Small Business Development Center

DUTIES & RESPONSIBILITIES:
The Grant Accountant will report to the Financial Manager of the Louisiana Small Business Development Center (LSBDC) and is responsible for assisting the Financial Manager in preparing and justifying budgetary proposals for federal and state granting agencies and for managing contracts and associated budgets with affiliated universities hosting Small Business Development Centers. The Grant Accountant will be responsible for preparing check requests, travel reimbursement requests, reconciling monthly accounting reports from Banner Accounting System, preparing and maintaining accounting files for the LSBDC centers, and the federal and state grants.  The Grant Accountant will also assist in preparing required fiscal reports for granting agencies, for coordinating fiscal activities with host universities, and other reports as required by the ULM Office of Sponsored Research.  The Grant Accountant will also monitor and review LSBDC expenditures by host universities, and perform other duties as required.

QUALIFICATIONS & SKILLS:
Required qualifications include experience as a bookkeeper, accountant’s assistant, or the equivalent.  Qualified
applicant will possess proficiency in Microsoft Word and Excel (spreadsheet) and excellent oral and written
communication skills.  Experience in budgetary management is a plus. Preferred qualifications include a Bachelor’s
Degree in a business field from an accredited 4-year university and experience working with programs designed
to assist small businesses at the federal, state, and local levels. 

SALARY:
Commensurate with experience

CLOSING DATE:
May 27, 2015

APPLICATIONS:
Applicants should send a cover letter and résumé to:


Mr. Rande Kessler, LSBDC State Director
LSBDC at UL Monroe
700 University Ave.
Monroe, LA  71209

Telephone 318-342-5506

rkessler@lsbdc.org

The University of Louisiana at Monroe is an Equal Opportunity/Affirmative Action Employer.

 


POSITION ANNOUNCEMENT:   
Business Consultant (5546)

DEPARTMENT:                                      
Louisiana Small Business Development Center

DUTIES & RESPONSIBILITIES:
Reports directly to the Center Director and is responsible for providing small business
counseling, training, and information services to business owners or potential owners,
in accordance with the guidelines and policies of the LSBDC.  Works directly with clients,
other LSBDC staff, private sector individuals, local, state and federal economic development
organizations; and other interested parties that serve, support or interact with the small
business sector.  In addition, the consultant participates in organizational activities to
market LSBDC services.  Performs other duties and functions as assigned by the Director.
                                                                                                                                                                                    QUALIFICATIONS & SKILLS:                                                                                                                                   Bachelor’s Degree with significant business course work; business planning experience,
marketing, financial management; strong financial skills; computer software and technology
proficiency; ability to develop and teach small business seminars; excellent oral and written
communication skills.  Preferred: Masters of Business Administration; experience as a small
business owner, management experience, experience preparing loan proposals, and/or
experience working with programs designed to assist small businesses at the federal, state,
and local levels.

SALARY:                                
Commensurate with experience

CLOSING DATE:                
June 10, 2015

APPLICATIONS:                 
Applicants should send a cover letter and résumé:

Mr. Rande Kessler, LSBDC State Director
LSBDC at UL Monroe
700 University Ave.
Monroe, LA  71209

Telephone 318-342-5506

rkessler@lsbdc.org

The University of Louisiana at Monroe is an Equal Opportunity/Affirmative Action Employer.

 


POSITION ANNOUNCEMENT:
Student Accounts Analyst (5544)

DEPARTMENT:
Student Accounts/Controller’s Office

Job Summary:
Provides daily front desk support duties for the Student Accounts Office including answering phones, assisting walk-ins and collections.

DUTIES AND RESPONSIBILITIES:

Essential Functions:

  • Answer phone calls related to billing issues and student accounts
  • Answer emails sent to the department by parents and students on a daily basis 
  • Assist walk-ins 
  • Oversee and assist student workers and temporary employees 
  • Train new student workers and temporary employees 
  • File documents (1098Ts, Promissory Notes)
  • Monitor the delinquent report - make calls and send letters as necessary 
  • Process returned mail 
  • Process requests from Canadian students to fill out Canadian tax forms 
  • Analyze accounting transactions and balances to determine accuracy
  • Perform reconciliation procedures
  • Other related duties as assigned.

REQUIRED QUALIFICATIONS AND SKILLS:

  • Bachelor’s Degree required, Bachelor’s Degree in Accounting preferred.  If Bachelor’s degree is not in Accounting, two years of accounting experience required.
  • Minimum of two years of collections experience and/or relevant training.
  • Ability to work under pressure and meet deadlines.
  • Ability to maintain positive interpersonal relationships.
  • Ability to operate office equipment.
  • Ability to provide quality customer service.
  • Ability to maintain satisfactory work performance and attendance records.
  • Possess strong verbal and written communication skills.
  • Experience with various computer software applications.
  • Data entry experience.

Preferred Qualifications:

  • Experience in higher education.
  • Experience with Banner Software.
  • Some college course work.

Supervision Received: 
Receives supervision and work assignments from a designated supervisor, although other staff members in the unit may provide work direction.

Supervision Exercised: 
May be responsible for the coordination of work assignments for student and temporary employees.

Physical Demands:

  • To perform this job successfully, an individual must be able to perform each essential function satisfactorily. Must have the physical stamina to work long hours and/or more than 5 days per week. The requirements listed are representative of the knowledge, skill and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.

SALARY:
Commensurate with experience

APPLICATIONS:
Send letter, resume, and three letters of recommendation to:

Controller’s Office
The University of Louisiana at Monroe
700 University Avenue
Monroe, La. 71209-2300

Telephone (318) 342-5123

The University of Louisiana at Monroe is an Equal Opportunity/Affirmative Action Employer.

 


POSITION ANNOUNCEMENT:
Internal Auditor (5545)

DEPARTMENT:
Internal Audit

DUTIES AND RESPONSIBILITIES:
The Internal Auditor reports to the Director of Internal Audit.  Under the Director’s supervision, the Internal Auditor conducts financial, internal control, and compliance audits of university processes to ensure the proper accountability of public funds.  The type of work performed includes, but is not limited to, the following:

  • Assists in the development of the annual risk assessment and audit plan.
  • Conducts internal audits, including making arrangements for audits, conducting entrance and exit conferences, preparing and cross-referencing working papers, and preparing audit findings and reports.
  • Determines a valid representative sample of transactions to audit, examines journals, ledgers, financial reports, et cetera and tests bank reconciliations, inventories, receipts, receivables, expenditures, vendor invoices, purchase orders, cancelled checks, payroll records, and other individual financial transactions.
  • Tests compliance with federal and state laws and university and system regulations.
  • Presents audit findings and provides technical assistance to university departments.
  • Performs other job-related duties as assigned.

QUALIFICATIONS AND SKILLS:

  • A baccalaureate degree in accounting or a baccalaureate degree with at least twenty-four semester hours in accounting
  • One or more years of recent professional level experience in auditing
  • Proficiency in Microsoft Office (Outlook, Word, Excel) 
  • Good verbal, writing, and interpersonal skills

ADDITIONAL DESIRED QUALIFICATIONS:

  • Possession of a license as a certified public accountant (CPA) or certified internal auditor (CIA)  
  • Governmental and higher education auditing experience
  • Knowledge of the International Standards for the Professional Practice of Internal Auditing and the Code of Ethics developed by the Institute of Internal Auditors
  • Familiarity with laws and regulations applicable to public Universities in the State of Louisiana
  • Experience with the SunGard Banner computer system
  • Knowledge of auditing software such as Audit Command Language (ACL) or IDEA
  • Certified Information Systems Auditor designation

SALARY:
The salary for this position is commensurate with education, experience, and other qualifications.  Comprehensive benefits such as retirement, health insurance, annual leave, sick leave, 14 paid holidays, and reduced tuition at University of Louisiana System institutions for the employee, spouse, and dependent children are included.

CLOSING DATE:
Employment will begin subsequent to July 1, 2015.  Review of applications will begin immediately and continue until the position is filled.

APPLICATIONS:
Applicants should send a cover letter, resume, and the contact information for three references to:

Kirby Campbell CPA, CFE
Director of Internal Audit
University of Louisiana at Monroe
700 University Avenue
Library Room 524
Monroe, LA 71209

*Electronic submissions are preferred and should be sent to: kcampbell@ulm.edu

The University of Louisiana at Monroe is an Equal Opportunity/Affirmative Action Employer.

 


POSITION ANNOUNCEMENT:
Administrative Fellow for Academic Affairs (5541)

DEPARTMENT:
Office of Academic Affairs

DUTIES AND RESPONSIBILITIES:
As a direct report to the Vice President for Academic Affairs (VPAA), the Administrative Fellow will assist the VPAA with and/or supervise assigned projects that have a strategic influence on the University’s academics.  These projects will vary from time to time and will be directed toward initiatives supporting, for example, the university’s strategic plan and its GRAD Act agreement.  The individual will be an active participant in the Dean’s Council and may act as the VPAA’s representative on occasion.  This full-time administrative position will be for a six-month period beginning July 1, 2015, with the possibility for one six-month renewal.

Primary Responsibilities:

  • Assist the VPAA with strategic initiatives.
  • Analyze and interpret data to support decision making (part-time/overload appointments, course scheduling, faculty workload reports, etc.).
  • Work with colleges on class scheduling and part-time/overload appointments.
  • Write and/or edit correspondence, reports, and policies/procedures that are clear and concise.
  • Resolve student complaints.
  • Actively participate in meetings, at times representing the VPAA.
  • Work collaboratively with personnel in the Office of Academic Affairs to produce efficient and effective operations.
  • Other duties as assigned by the VPAA.

QUALIFICATIONS:
Required: Be an active, full-time, tenured faculty member of ULM; have an interest in gaining experience at the senior administrative level; possess excellent communication skills; have the ability to multitask and assess priorities; have the ability to see the big picture while attending to detail; possess experience with Microsoft Office (Word, Excel, PowerPoint, and Outlook). 

Preferred: Have experience with (1) Banner, (2) MS Excel PivotTables and formulas, and/or (3) statistical software.

SALARY:
Annualized base faculty salary plus $15,000 administrative stipend (annual amount)

CLOSING DATE:
Review of applications will begin June 1, 2015 and will continue until the position is filled.

APPLICATIONS:
Email a .pdf file containing a letter of interest and a current curriculum vita to sewell@ulm.edu. The letter of interest should include evidence of and/or discuss your

  • reason for interest in the position
  • leadership experience and decision-making abilities
  • success in your current position
  • goals to achieve during the fellowship

Selection will be based on candidate qualifications and an interview with the VPAA and Academic Affairs staff.

The University of Louisiana at Monroe is an Equal Opportunity/Affirmative Action Employer.

 

5/18/15 - updated to change closing date statement.

 


POSITION ANNOUNCEMENT:
Accounting & Reporting Analyst (5539)

DEPARTMENT:
Controller’s Office

DESCRIPTION:
The Accounting & Reporting Analyst reports to the Associate Controller.  Under direct supervision, assists with the daily operations of the General Accounting area of the Controller’s Office.  This includes, but is not limited to: reconciliation of various accounts, creating adhoc reports or gathering data for various reports; writing and entering journal vouchers; assisting with the preparation of the Annual Financial Statements and other reports; maintaining Purchasing Card and Travel Card reconciliations

DUTIES AND RESPONSIBILITIES:

- Primary duty of this position is to maintain accurate and current reconciliations of the Purchasing Card and Travel Card.   This includes maintaining up-to-date records on updates and changes to Purchasing Card/Travel policies in compliance with state regulations and guidelines, as well as a working knowledge of the software systems used for these transactions (BoA Works, etc.).

- Assist with the preparation of the Annual Financial Report (AFR)

- Assist in the reconciliations of subsidiary ledgers to the general ledger

- Prepare journal entries as needed

- Analyze accounting transactions and balances to determine accuracy

- Performs miscellaneous job-related duties as assigned by the Controller or Associate Controller

MINIMUM EDUCATION AND EXPERIENCE:
A Bachelor’s Degree in Accounting is required.  Candidates possessing a post-baccalaureate certification in Accounting from an accredited institution will also be considered.  3-5 Years of working experience in Accounting is preferred.  Prior experience working with accounting systems, preferably in governmental or fund accounting is plus.  Attention to detail and extensive knowledge of spreadsheet application imperative.  Preference will be given to those with prior Banner and/or higher education experience.

SALARY:
Commensurate with experience.

CLOSING DATE:
Review of applications will begin immediately and continue until the position is filled.

APPLICATIONS:
Applicants should send letter, resume, and the contact information for three references to:

The University of Louisiana at Monroe
Controller’s Office
Coenen Hall 103
700 University Avenue
Monroe, LA  71203

ATTN: Amy Estes

*Send electronic submissions to: rowton@ulm.edu

The University of Louisiana at Monroe is an Equal Opportunity/Affirmative Action Employer.

 


POSITION ANNOUNCEMENT:
Coordinator of Spirit Groups (5534)

DEPARTMENT:
Student Life and Leadership

DUTIES AND RESPONSIBILITIES:
Coordinates all aspects of ULM’s Spirit Group planning and programming, to include the following:

  1. Supervise, assist, and evaluate coaches, including contracts, payroll, and spirit groups performance advice
  2. Responsible for having Spirit Groups and Ace at all home football and basketball games with departmental supervision
  3. Responsible for Spirit Groups budgets and day-to-day oversight
  4. Monitor academic status for all Spirit Group members
  5. Monitor attendance records for practices, games, events, etc.
  6. Review Spirit Groups and by-laws yearly, discussing updates with coaches and Director
  7. Administer discipline with the approval of Director, including but not limited to removal from Spirit Groups team position, revocation of partial or whole scholarship, etc.
  8. Responsible for having spirit groups and Ace at other athletic and university events, as needed, including but not limited to baseball, softball, volleyball, soccer games, and athletic/university functions, such as Athletic Foundation dinner, ground-breakings, grand openings, etc.
  9. Responsible for having Spirit Groups and Ace travel to post-season events, if funding is available, such as bowl games, conference tournaments, NCAA tournaments, etc., with departmental supervision.
  10. Reviews current and long-range programs, plans, and policies for Spirit Groups, identifying areas that need elimination, upgrading, or changing
  11. Maintain all paperwork, including but not limited to insurance, travel, scholarships, camp, National competitions, fundraising, payments, contracts, tryout packets, etc.
  12. Organize, schedule, and run tryouts for Cheer, Hawkline, and Ace
  13. Maintain Spirit Groups budget, including ordering necessary supplies (uniforms, warmups, poms, signs, megaphones, special event needs, etc.)
  14. Supervise participation at home games and local events (to be split in a reasonable manner with the coaches)
  15. Schedule Spirit Groups/Ace for community appearances and events, including fee structures and payments
  16. Coordinate annual Spirit Groups camps attendance in summer
  17. Recruit for Cheer/Hawkline/Mascot in high schools and from current student population
  18. Present/recruit at PREP, Browse, NELA College Fair, etc. as needed
  19. Attend spirit group practices, as needed
  20. University liaison for Spirit Group Summer camps
  21. Assist SLL staff with campus events, including but not limited to Week of Welcome, Homecoming, Spring Fever, Concert, Miss ULM, Lyceum, etc.
  22. Maintain accurate records for annual Student Affairs report
  23. Attend yearly training for Ethic, Title IX, quarterly safety meetings, and other necessary areas
  24. Serve on committees, as needed

QUALIFICATIONS:

  1. A Bachelor’s degree in student personnel or a related field (Master’s Preferred), two years’ experience preferred in working with Spirit Groups
  2. Successful candidate must demonstrate excellent organization, communication, programming, and advising skills, as well as work well with University Groups and Student Life and Leadership staff.
  3. Position requires evening and weekend work.
  4. Position supervises all members of Cheer, Hawkline, Mascots, and Spirit Group coaches.

SALARY:
Commensurate with experience

CLOSING DATE:
Review of applications will begin immediately and continue until May 15, 2015.

APPLICATIONS:
Send letter of application, resume, official transcript(s), and three current job specific letters of recommendation from references who may be contacted to:

Mr. Camile Currier
Vice President for Student Affairs
The University of Louisiana at Monroe
700 University Avenue, Suite 612
Monroe, LA 71209-1050

Telephone: 318-342-5215

currier@ulm.edu

The University of Louisiana at Monroe is an Equal Opportunity/Affirmative Action Employer.

 

POSITION ANNOUNCEMENT::
Ready Supplier and Economic Gardening (RSEG) Assistant Consultant Louisiana Small Business Development Center (5528)

DEPARTMENT:
The President’s Office/Louisiana Small Business Development Center

DUTIES AND RESPONSIBILITIES:
The RSEG Assistant Consultant reports to the State Office, although supervision and mentorship will be provided by the RSEG Senior Consultant,  and is responsible for referring next-level companies to LED as well as providing small business counseling, training, and information services to owners (and staffs) of well-functioning businesses in accordance with the guidelines and policies of the LSBDC. In carrying out the responsibilities of this position, the Consultant follows a five-phase approach when engaged with a business owner (covering exploration, vision, obstacles, knowledge, and execution). The consultant initially conducts a business Ready Supplier assessment, touching on the six (6) specific areas of company operations, to determine a direction for success for the small business. If Economic Gardening appears to be a good fit, then the company is referred to the program. If not a good fit, the RSEG Asst. Consultant will address the details for the most appropriate support direction for the client.  In addition to direct client assistance, the Consultant participates in organizational activities to market LSBDC services, and works in conjunction with others to implement revised program activities based on the LSBDC mission and strategic plan.

QUALIFICATIONS AND SKILLS:
The Consultant works directly with LSBDC clients to:

            a. Provide management assistance, technical advice, and problem-solving guidance

            b. Assist with business operations planning, growth strategy, and financial analysis toward growth

            c. Answer questions and requests for information

            d. Provide research to assist clients in finding effective data,  reference materials, or industry reports

            e. Refer clients to other resources when appropriate.

The Consultant will be responsible for community outreach to build awareness of LSBDC services among businesses, lending officers, and the economic development community in North Louisiana. Supervision of this position, along with mentoring, will be provided by the State RSEG Senior Consultant.  

The Consultant maintains and documents client records and related work activities in a manner consistent with program guidelines. The Consultant assists LSBDC in sustaining support of its activities and communicating its successes by providing narrative reports on activities and accomplishments for inclusion in progress or other special reports to the public, sponsoring agencies, host institutions, and other stakeholders. Counseling may be provided on any LSBDC site or at the client’s location as required. Travel will be necessary. The Consultant will be required to meet specific performance goals, to be set each year, according to LSBDC, SBA, and LED requirements and guidelines.

Required Qualifications:

            a.   Bachelor’s degree with significant course work in business and finance

            b.   3 to 5 years of experience with business planning, sales and marketing of products or services

            c.   Strong financial skills as demonstrated through financial management and/or loan packaging

            d.   Computer software proficiency with MS Office as well as sales/marketing/financial software

            e.   Excellent oral and written and social media communication skills

            f.    Dependable means of transportation and the ability to travel extensively for on-site client sessions     

Preferred Qualifications:
Include Master of Business Administration degree, 4 to 6 years of experience as a successful small business owner/operator, experience preparing loan proposals for financial institutions, experience in sales/marketing and market research, conducting Ready Supplier-type assessments, and/or experience working with programs designed to assist small businesses at the federal, state, and local levels.

Other Functions and General Expectations:
Other functions of the Consultant involve developing and expanding cooperative working relationships with public and private entities, and promoting positive public awareness of the program and its services. The Consultant will represent the LSBDC to community groups, private sector partners, co-sponsors and similar entities.

The Consultant will be required to maintain and enhance counseling capabilities and technical knowledge through ongoing professional development and national certification programs, personal study and other activities that expand his/her skill set.

SALARY:
Commensurate with experience

CLOSING DATE:
Review of applications will begin on May 15, 2015 and will continue until the position is filled.

APPLICATIONS:
Email and/or send a letter and resume to:

rkessler@lsbdc.org

OR

Louisiana Small Business Development Center, Attn: Rande Kessler
The University of Louisiana at Monroe
700 University Ave, Stubbs 217,
Monroe, LA 71209

Telephone: (318) 342-5506

The University of Louisiana at Monroe is an equal Opportunity/Affirmative Action Employer.



POSITION ANNOUNCEMENT:
Creative Director (5523)                                                                            

DUTIES AND RESPONSIBILITIES:
The University of Louisiana at Monroe invites candidates for the Creative Director position:

  • Develop and oversee the strategic visual identity for the university used throughout all mediums
  • Collaborate with key representatives both internally and externally to identify key messages to be conveyed consistently within the university
  • Create and enforce guidelines, policies and procedures aimed at ensuring consistency with the use of the visual use of ULM’s brand
  • Coordinate and assist with the development of print collateral materials
  • Develop and implement project time lines
  • Create visual and written advertisement/promotional content for web and print mediums
  • Serve as a key member of the marketing committee, as well as the primary marketing team

QUALIFICATIONS AND SKILLS:
The Creative Director must possess a minimum of a bachelor’s degree in Fine Arts with an emphasis in graphic design. The candidate must possess 2-4 years of experience in advertising and marketing, brand development, advertising campaigns, project oversight and commercial photography.  The candidate should provide personal work portfolio. Additionally, the applicant should have strong communication ability, proficiency in modern computer skills, strong organizational abilities, and the ability to work in a group/team environment.

ADMINISTRATIVE UNIT: The Office of Public Information is responsible for marketing and communicating the university’s message through media relations, publications, graphic design, marketing services, digital and social media and the ULM website.

SALARY: 
Dependent on qualifications and experience.

STARTING DATE:   
As Soon As Possible

APPLICATIONS: 
Candidate review will begin immediately. Applications should send a cover letter, resume, and the names and contact information of three references to:

University of Louisiana at Monroe
Office of Executive Vice President
Lisa Miller, Assistant Vice President for Marketing, Recruitment, and Community Engagement
University of Louisiana at Monroe
700 University Avenue
Monroe, LA  71209

APPLICATION DEADLINE: 
Preference will be given to applications submitted by April 6, 2015. However, applications will be accepted until the position is filled.

The University of Louisiana at Monroe is an Equal Opportunity/Affirmative Action Employer.



POSITION ANNOUNCEMENT:
Academic Advisor (5522)
Clarke M. Williams Student Success Center

POSITION SUMMARY:
Serve as an Academic Advisor to general studies, undeclared, pre-pharmacy, and all pre-professional Health Sciences majors in the Student Success Center, which offers support services to ULM students. For students that have declared an academic major, the focus will be on early intervention and strengthening academic and/or college survival skills. Career planning will be offered as needed.

DUTIES AND RESPONSIBILITIES:
1. Provides academic advising, including analysis and integration, for new and continuing college students, collegiate students, specifically, for general studies, undeclared, pre-pharmacy majors, and all pre-professional Health Sciences majors.
2. Provides academic advising assistance for majors other than those stated above to all colleges across campus. This assistance may be pre-advising sessions, training to faculty advisors, materials development and creation, as needed.
3. Provides career planning, helping students make decisions on college majors and career opportunities. Collaborates with Career Connections and refers students to career information.
4. Makes students aware of campus and community resources. Resolves problems related to curriculum, course prerequisites, and eligibility by referring to catalogues and other appropriate resource material.
5. Evaluates transfer credits and applicability of academic credit to program requirements.
6. Collaborates as a team member on development, coordination, and implementation of student retention initiatives, workshops, and other related programs.
7. Remains up-to-date regarding university policies, procedures, and student requirements; includes familiarity with student handbooks, ULM catalogs, degree requirements, drop/adds, financial aid, etc.
8. Collects data and participates in assessment of services. Creates reports and maintains student files. Uses technology to enhance delivery of service to students.
9. Attends staff meetings and training sessions, and maintains currency in profession. Participates on college committees as needed.
10. Assists in the development and implementation of Student Success Center materials.
11. May supervise undergraduate and graduate student employees; may participate in training and evaluative sessions and recommend methods to improve performance.
12. Plays an instrumental role in the processing, support services, and referrals related to the Beginning Freshmen Initiative and other retention programs.
13. Prepares for and teaches the University Seminar (UNIV 1001 & 1010) each fall and spring semester; prepares and teaches other university classes in appropriate content areas as directed.
14. Works with target students like scholarship recipients, emerging scholars, non-traditional students, and other groups as needed.
15. Performs other job-related duties as assigned.

QUALIFICATION REQUIREMENTS:
Master’s degree related to the duties and responsibilities specified.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

  • Ability to evaluate student transcripts and/or records.
  • Knowledge of student retention issues and the ULM Retention Plan.
  • Ability to analyze program requirements, university requirements, and/or curriculum/graduation requirements.
  • Ability to communicate effectively, both orally and in writing.
  • Skill in records management.
  • Ability to gather data, compile information, and prepare reports.
  • Knowledge of organizational structure, workflow, and operating procedures.
  • Ability to analyze and solve problems.
  • Ability to work both independently and as part of a team.
  • Ability to multi-task, to organize, to develop, to coordinate, and to implement.

APPLICATIONS:
Review of applications will begin on March 19, 2015, and will continue until the position is filled.  Send letter, resumé, and three letters of recommendation to:

Barbara Michaelides, Director of Retention
Clarke M. Williams Student Success Center
University of Louisiana
700 University Ave.
Monroe, LA 71209-1196

or electronic submission of materials to:
pate@ulm.edu

The University of Louisiana at Monroe is an Equal Opportunity/Affirmative Action Employer.



POSITION ANNOUNCEMENT:
Special Projects Officer and Title IX Coordinator (5518)

REPORTING LINE
The Special Projects Officer and Title IX Coordinator position reports to the President of the University of Louisiana at Monroe (“President”), and is an at-will, professional staff, unclassified, and exempt position.

DUTIES AND RESPONSIBILITIES:
Essential Job Functions of the Special Projects Officer

  • Develop, implement, and monitor corrective action / compliance  plans (including applicable policies/procedures, business processing manuals, etc.) in response to internal and external audit reports, and regulatory findings in consultation with legal counsel; and regularly report on the status of corrective action and compliance efforts to University management
  • Assist in drafting new policies and procedures, and regularly reviewing and updating existing University policies and procedures in consultation with legal counsel
  • Coordinate and implement new policy and procedure initiatives, as assigned by the President
  • Coordinate the President’s Annual Supervisor Training program
  • Assist in coordinating and maintaining an inspiring New Employee Orientation program
  • Coordinate the mandatory ethics training program for ULM employees
  • Manage the ULM Policies Database including developing and implementing a policies-on-policies for the effective creation, revision, and dissemination of policies
  • Develop and maintain a policy matrix to link departmental and university-wide policies
  • Perform other duties as assigned by the President

 Essential Job Functions of the Title IX Coordinator

  • Direct an institutional comprehensive compliance program by assessing institutional Title IX compliance, developing initiatives, delivering education and training offerings, and coordinating awareness of gender equity and sex discrimination across the university
  • Coordinate a university-wide collaborative effort to ensure prompt and equitable responses to reports of sex discrimination, including sexual harassment, sexual assault, sexual violence, and other sexual misconduct
  • Oversee complaint and investigation processes for complaints of sexual assault, sexual violence, sexual harassment, sex/gender discrimination, and other sexual misconduct. The individual will work collaboratively with Human Resources, Academic Affairs, Student Affairs, ULM Police Department to ensure complaints are reviewed in accordance with Title IX standards including but not limited to those around managing interim measures and assurances of safety for the impacted student, employee, and/or visitor. Investigation duties will include, but not limited to: develop an investigation plan, analyze complaint to identify allegations, interview complainant and respondents, identify and interview witnesses, identify and collect relevant documentation, appropriately document interviews and other investigation findings, analyze information gleaned from investigation to determine findings, and report detailed written analysis and findings
  • Identify areas of institutional risk and exposure related to Title IX compliance and make recommendations to University management to address identified areas of risk in consultation with ULM’s Internal Counsel
  • Create and implement a Title IX compliance plan in collaboration with key stakeholders on and off campus. The individual will stay abreast of current and emerging regulatory obligations and develop plans of action for remaining in compliance with federal Title IX laws and regulations, and state and UL System mandates relating to sexual misconduct
  • Review and ensure University policies, regulations, and standard operating practices are in compliance with Title IX and related federal and state guidance
  • Monitor the campus climate through surveys, focus groups, and other assessment efforts to identify opportunities for improvement in the University's Title IX programs and services
  • Prepare annual reports on sexual misconduct complaints, identify trends/patterns, and make recommendations as appropriate
  • Lead and design educational awareness programs to prevent and address the effects of sexual misconduct, including prevention and bystander programs for faculty, staff, and students. He or she will deliver and/or coordinate training sessions about sexual violence and educational offerings about other gender-equity topics
  • Serve as a liaison to standing and ad-hoc committees on matters pertaining to sex discrimination
  • Chair the University’s Sexual Misconduct Task Force and represent the University on Title IX-related local, UL System and/ or state level committees/ task forces

QUALIFICATIONS AND SKILLS:
Minimum qualifications

  • Master’s degree with a minimum of five years’ experience in policy drafting/management, and responsibility for Title IX compliance or closely related experience; or other advanced degree (J.D., Ph.D., etc.) and three years of such related experience. All degrees shall be from appropriately accredited institutions
  • Demonstrated knowledge and ability to interpret federal and state laws and regulations related to higher education (e.g. Title IX, FERPA, Rehabilitation Act, Clery Act, VAWA, ADA, SAVE, etc.)
  • Awareness of current trends in Title IX programs and preventing and addressing sexual misconduct
  • Excellent organizational, research, investigatory, and analytical skills
  • Experience conducting investigations in a sensitive and confidential manner
  • Effective project management, organization and analytical skills
  • Strong communication skills (written and verbal) are also required
  • Ability to work effectively in a diverse environment and interact in a collaborative manner with students, faculty, and employees at all levels of the university community

SALARY:
Commensurate with experience.  All offers of employment will be contingent upon a successful background check.  We require receipt of original transcript prior to an offer of employment.

APPLICATIONS:
Review of applications will begin immediately and will continue until position is filled. Qualified applicants should send a letter of application, résumé, three current job-specific letters of recommendation from references who may be contacted and education transcripts to:

Sherrye Carradine, J.D.
Internal Counsel and EEO Administrator
University of Louisiana at Monroe
700 University Avenue
Library, Suite 632
Monroe, LA  71209-3000

318-342-1012

carradine@ulm.edu

The University of Louisiana at Monroe is an Equal Opportunity/Affirmative Action Employer.



POSITION ANNOUNCEMENT:
Manager of Operations and Marketing (5503)

DEPARTMENT:
Graduate School

POSITION SUMMARY:
The Manager of Operations and Marketing facilitates daily operations and marketing efforts to attract top applicants to our institution and works to create an effective marketing strategy while maintaining collaboration between the Graduate School and the various departments on campus.

DUTIES AND RESPONSIBILITIES:
Required duties include, but are not limited to:
Graduate School operations
Marketing
Graduate Assistant appointments across campus
Graduate Catalog editing and publication of web version
Maintain Graduate School website

QUALIFICATIONS AND SKILLS:
Bachelor’s degree
Relevant work experience
Excellent communication skills
Computer literate, esp. Microsoft Office, Adobe InDesign, Acalog system
Possess skill and knowledge of Banner and Argos
Excellent organization skills
Ability to set priorities and handle multiple tasks
Ability to deal effectively with others, working in a collaborative team environment

APPLICATIONS:
Review of applications will begin on February 12, 2015, and will continue until the position is filled.  Send letter, resume, and three letters of recommendation to:

Leonard J. Clark, Director
Graduate School
University of Louisiana
700 University Ave.
Monroe, LA  71209-0600

or electronic submission of materials to:

gradadmissions@ulm.edu

The University of Louisiana at Monroe is an Equal Opportunity/Affirmative Action Employer.

 

POSITION ANNOUNCEMENT:
Wellness Program Coordinator (5473)

DEPARTMENT:
Department of Recreational Services

DUTIES AND RESPONSIBILITIES
Responsible for coordination of all aspects of ULM’s Wellness Program.  The Wellness Program is comprehensive in nature and serves the university community – Students, Faculty/Staff, Alumni and in a limited capacity, the Community at large.  Responsible for all aspects of the fitness areas in the Activity Center: Cardiovascular Area, Weight Room, Group Exercise and associated programs, services and staff.  Responsible for the Personal Training Program and its’ associated staff.  Responsible for the development and delivery of health promotion education, programs and services.  Responsible for providing fitness assessments, exercise prescriptions, and delivering fitness/health related seminars. Partners with other university entities to deliver programs and conduct research.

Wellness Coordinator Duties:

  1.  Responsible for managing the day-to-day operations of the entire Wellness Program and its associated facilities, staff, programs, and services.
  2. Develops, coordinates, supervises, and evaluates the Wellness Program offerings. Coordinates the use of appropriate facilities with the Director of Recreational Services and any other necessary individuals.
  3.  Hires, trains, supervises, and evaluates graduate assistants, student assistants, student staff and any professional personnel associated with the Wellness Program.
  4.  Assists the Director of Recreational Services with policy development, budget preparation, and equipment/supply purchases related to the Wellness Program.
  5.  Maintains accurate record of participation for all Wellness Program services, programs, activities, and events.  Facilitates participant feedback and evaluation of Wellness services, programs, activities, and events.
  6.  Responsible for tracking participation and maintaining participant records and statistical data.
  7.  Responsible for the developing and executing appropriate marketing and promotion for Wellness services, programs, activities, and events. This includes but is not limited to:  web based information, printed information (fliers, calendars, handbooks, etc…) and speaking events.
  8.  Responsible for the maintenance and upkeep of Wellness areas and equipment and assures the safe use of same.  
  9.  Responsible for developing and implementing semester, annual and long range plans for the Wellness Program and its’ associated services and programs.
  10.  Responsible for developing and maintaining cooperative with other university entities such as the Student Health Center, Counseling Center and the Kinesiology Department in order to co-sponsor events, educational seminars and potential research.
  11.  Responsible for performing all types of fitness and health related assessments as well as conducting educational seminars and teaching fitness/exercise classes.
  12.  Strives for the development of a lifestyle wellness concept for the university community by working with other university departments and groups.
  13.  Represents the Wellness Program and the Department of Recreational Services on assigned committees.
  14.  Travels with student groups to extramural activities as needed when sponsored by the Department of Recreational Services.
  15.  Maintains inventory and control over Wellness Program equipment.
  16.  By example, promotes personal responsibility by leading a healthy lifestyle and maintaining high level of personal wellness.
  17.  Performs other University duties as assigned by the Director of Recreational Services.
  18.  Some early morning, evening and weekend work will be required.

Supervises:

  1. Wellness Graduate Assistants
  2. Wellness Student Supervisors
  3. Wellness Student Staff

QUALIFICATIONS AND SKILLS:
Master of Science degree in Exercise Science or related field preferred. Minimum of two years related work experience, to include program development, and demonstrated administrative experience. Supervisory experience preferred. Demonstrated background in group exercise instruction and personal training required. Superior human relations skills required. Superior public speaking, oral and written communication skills required. History of professional affiliation, e.g., ACSM Membership

Appointment:  Professional Staff (non-tenure) - 12 months

CLOSING DATE:
Review of applications will begin immediately and continue until the position is filled.  Expected start date is in January 30, 2015.

APPLICATIONS:
Interested candidates should send originals of: a letter of application, a current resume, and three current position specific letters of recommendation and official transcripts to:

Treina Landrum
Director of Recreational Services
The University of Louisiana at Monroe
700 University Avenue
Monroe, LA 71209

E-mail: landrum@ulm.edu

Phone: 318-342-5305

The University of Louisiana at Monroe is an Equal Opportunity/Affirmative Action Employer.

 

POSITION ANNOUNCEMENT
Programmer/Health Data Analyst (5429)

POSITION SUMMARY
This position is a full-time position in Monroe, Louisiana.

DEPARTMENT
Pharmacy/Medicaid

CLOSING DATE
Applications will be accepted until position is filled.

DUTIES & RESPONSIBILITIES
Duties and responsibilities include, but are not limited to:

QUALIFICATIONS & SKILLS
Programming experience is required.  A B.S. degree in Business, Computer Science, Statistics, or one of the health sciences is preferred.  Substantial relevant experience analyzing large databases along with superior analytical skills may substitute for the B.S. degree.  SAS®/SAS® Enterprise Guide®, SQL,  HEDIS®, data warehousing/data mining or other database experience is highly desirable.  Excellent oral and written communications skills are required.  Applicant should be self-motivated and able to work with minimal supervision, be flexible with the ability to organize and multitask, and value teamwork.  Knowledge of health insurance claims is a plus.  Applicant will be expected to demonstrate programming and analytical skills. 

SALARY
Commensurate with experience.

APPLICATIONS
Please mail a letter of interest, your curriculum vitae with three professional references with contact information to:

Jun Tan, Ph.D.
ULM Office of Outcomes Research and Evaluation
1800 Bienville Drive
Monroe, LA 71201

Electronic submissions are acceptable. E-mail your application to: jtan@ulm.edu.

The University of Louisiana at Monroe is an Equal Opportunity/Affirmative Action Employer.



POSITION ANNOUNCEMENT:
Property Control Manager (5255)

DEPARTMENT:
Property Control

Immediate Supervisor: Assistant Director of Physical Plant

GENERAL FUNCTION:
The primary duties of the Property Control Manager are management of the University's property, oversight of the procedures for the accountability of non-expendable property purchased by or donated to the University, assurance of compliance with State of Louisiana regulations governing surplus property, management of the Property Control warehouse and disposition of worn out/surplus property on behalf of the University, and direct supervision and management of the Property Control Department. The Property Control Manager schedules and conducts departmental inventories and maintains a database of movable property.

MINIMUM ACCEPTABLE QUALIFICATIONS:
Education: High school diploma or equivalent required. Higher education course work in accounting, business, etc. a plus. College degree preferred.

Experience: At least three years experience in responsible supervisory positions in inventory management, property control, or a related area is required. Experience in hazardous waste safety management, industrial safety, or a related area is preferred.

Skills: Administrative and supervisory skills are required. Effective oral and written communication skills are required.

Effort: Requires daily lifting and moving of office equipment such as desks, file cabinets, bookcases, etc., weighing up to 100 pounds.

License: Requires a valid Louisiana driver's license

ESSENTIAL DUTIES AND RESPONSIBILITIES:
1. Reduces the potential for the loss or misappropriation of non-expendable University property by establishing procedures for the receipt, tagging, distribution and subsequent accountability of property purchased by or donated to the University, scheduling and conducting annual inventories, resolving discrepancies between inventory reports and actual on-hand property, and adjusting inventory records to reflect property accountability.

2. Assures the security of new University property by assuring established policies and procedures regarding identification and documentation are followed, and securing newly delivered items from misappropriation, damage, and theft from arrival through documented delivery to the department that is purchasing the item.

3. Ensures that the University complies with the State of Louisiana requirements regarding accountability of state property by establishing a schedule for annual departmental inventories, updating property lists, and maintaining auditable inventory records.

4. Prevents institutional liability and ensures compliance with State of Louisiana regulations governing surplus property by enforcing State of Louisiana procedures for the disposition of surplus property and maintaining accountability of property.

5. Ensures that the Property Control Office has an accurate inventory of non-expendable University property by maintaining an up-to-date computer database which lists the type and cost of all property purchased by or donated to the University, as well as the department which received the property and its location, and reconciling the inventory database with the records of expenditures for property.

6. Facilitates the generation of revenues for the University from the sale of scrap metal.

7. Provides property management for all University departments by transporting or arranging for the transport of worn out/surplus property to the University's warehouse, warehousing surplus property, determining if surplus property should be issued to another department, delivering property to users, and maintaining accurate inventory records of property stored in the warehouse.

8. Assists faculty in completing grant proposals for scholarly activities by providing them with detailed information regarding the on-hand inventory, by make and model, of scientific, research, testing, educational, data processing, and similar equipment which is a requirement of grant proposal requests.

9. Assists University departments in obtaining property from Louisiana Property Assistance Agency by serving as a liaison with the state office authorized to make purchases for the University.

10. Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, and attending training and/or courses when required.

SUPERVISION:
The Property Control Manager is supervised by the Assistant Director of Physical Plant and supervises student, full-time, and part-time employees in the Property Control and Moving Crew/Setups departments.

SALARY:
Commensurate with experience

CLOSING DATE:
Review of applications will begin on January 15, 2014 and will continue until the position is filled.

APPLICATIONS:
Send letter, resume, three letters of recommendation to:

Physical Plant
The University of Louisiana at Monroe
501 Warhawk Way
Monroe, Louisiana 71209

Telephone: (318) 342- 5170

The University of Louisiana at Monroe is an Equal Opportunity/Affirmative Action Employer.

 

  


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