Purchasing Basics           Important Notices

Purchasing Basics (.pdf) [NEW 06Dec21]                                  FY26 Purchasing Deadlines  applies to any purchase                                                                                                                that will be needed at the start of FY26. 

The most common procurement approaches are:                 

1. General Procurement & Small Purchase 

• <$10,000 - No Bid
• $10,000 - $20,000 - Bid (3 quotes required)
• $20,000 - $25,000 - Bid (5 quotes required)
• $25,000+ - Competitive Bid Process

2.  Sole Source / Proprietary (.pdf)

3.  State Contract (site)

4.  PPCS Service Contracts (site)

5.  Request for Proposal (Complex or high dollar) (site)

6. Public Works

Public Works Bid Procedures (.pdf) [NEW 21Oct21]

Public Works Quote Tabulation (.xls)

Public Bid Law FAQ (.pdf) [NEW 7Feb23]

 

Purchasing

General Procurement & P-Card Overview (.pdf) [NEW 24Jan23]

 

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Vendor Procedures

Business Cards (site) [NOTE: The vendor will charge sales tax. If you use your P-Card, you are responsible for contacting the vendor for reimbursement of the tax amount]

Home Depot Tax Exempt Certificate (.pdf)

Purchasing from Amazon - New Account Setup (.pdf) [NEW 03Jun21] - Instructions for setting-up an account under ULM's Business Account for purchases using a P-Card or PO

Purchasing from Amazon - Buy with PO (.pdf) [NEW 03Jun21] - Instructions for making a tax-free purchase using ULM's Business Account and paying with a PO

Purchasing from Best Buy (.pdf) [NEW 14Jun21]

Purchasing from Lowe's (.doc)

Purchasing from Sam's Club(.pdf)

Purchasing from Wal-Mart (.pdf) [NEW 04Mar24]

Shredding Services (.pdf) [NEW  09Mar22]

 

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Specialized Purchases / Special Commodities

Art (.pdf)

Bullet Proof Vests / Weapons (.pdf)

Equipment Financing (site)

Emergency Purchases (.ppt)

Hardware / Software / Information Technology  Please obtain quotes and approval to purchase from IT in order to confirm compliance with the University's information technology standards.

Scientific & Laboratory Research Equipment (.pdf)

Special Meals Request (Controller's Forms site)

Vehicles (site)

 

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Instructions & Helpful Information

Banner:

Banner 9 Keyboard Shortcuts (.pdf)

Banner 9 Navigation Guide (.pdf)

Banner Screen Name List (.pdf)

Banner Requisition Entry (.pdf)

Receive a PO in Banner - Instructions with Screenshots (.pdf)

Receive a PO in Banner - All Items / Full (.pdf)

Receive a PO in Banner - Select Items / Partial (.pdf)

Self Serve Banner Helpful Hints & Quick Steps (.pdf)

Self Serve Banner Step-by-Step Instructions (site)
Self-service instructions for University employees who access Banner as part of their daily duties

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