College of Pharmacy Business Office

Procedures for Routine Ordering of Supplies and Equipment

The following procedures apply to:

1. General fund accounts
2. Grant fund accounts
3. Endowment accounts

Bulk chemicals, such as large drums of solvents, etc., are not to be ordered due to storage and safety concerns. Please order quantities sufficient for experimental purposes only. The COP Business Office will NOT accept delivery of such orders.

• Determine the item(s) and price(s) to be ordered and the vendor of choice.

• Access the College of Pharmacy Purchase Requisition on the Forms section of the College of Pharmacy home page.

• Complete the COP Purchase Requisition form on screen and submit to the Business Office by one of the following methods:

1. Fill the form out online, print it, and take it to the Business Office
2. Print the form out, complete it by hand and take it to the Business Office
3. Fill the form out online and email it to coporder@ulm.edu

• The Business Office will complete the ULM Purchase Requisition form and return it to the ordering party for approval and signature

• Signed ULM Purchase Requisition is submitted to the ULM Purchasing Office.

• All receivables are delivered to the Business Office. Notification of order receipt will be by telephone or email. The ordering party is then responsible for picking up the order in the Business Office.

• The ordering party is responsbile for checking the correctness of the order as soon as possible after receipt. Any discrepancies must be reported to the Business Office immediately and they will contact the vendor to resolve the problem.

• It is the responsibility of each individual involved in ordering supplies and equipment in the College of Pharmacy to read and understand the policies and procedures of the ULM Purchasing Office.

Contact information

Susan Rogers Manager 318-342-3819 srogers@ulm.edu	Kim  Doughty Administrative Assistant 318-342-5821 sdoughty@ulm.edu
Bobbi Scallan Coordinator 318-342-1746 scallan@ulm.edu	Faye Ainsworth Assistant Coordinator 318-342-3305 ainsworth@ulm.edu